Front Office Administrator

Pronel Personnel; Pietermaritzburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in Pietermaritzburg is seeking a dynamic Front Office Administrator. The ideal candidate is organized and proficient in MS Office, with at least 5 years of experience in a similar role, capable of managing front desk duties and providing administrative support in a fast-paced environment.

Qualifications

• Minimum of 5 years in a similar role.

Responsibilities

• Front desk control, answering phones and welcoming visitors.
• Typing lease and sale agreements, addendums, and letters.
• FICA officer responsible for control and updates.

Skills

Effective communication

Telephone skills

MS Office proficiency

Team player

Organisational skills

Multi-tasking

Pressure management

Education

Matric certificate

Job description

Are you a well-organised, people-oriented professional who thrives in a fast-paced environment? A leading company based in Pietermaritzburg is on the lookout for a dynamic Front Office Administrator to join their team!

We’re looking for someone who is polite, professional, and proactive – someone who brings structure to chaos, communicates with ease, and has the ability to stay calm under pressure. Experience in an estate agency or similar environment would be a strong advantage.

Responsibilities:

• Front desk control - answering of phones and welcoming visitors
• Making of coffee and tea if Tea Lady is off sick
• Credit checks for lease agreements
• Typing of lease and sale agreements, addendums, cancellations, letters, any admin required etc.
• FICA officer - responsible for control and updating of FICA for all deals
• Stationery control
• Key books control
• File control (Preparing hanging files)
• Request rates/plans/zoning from the municipality
• General office admin as required
• Scanning of documents
• Assistant to Sales Manager, all required admin and duties assigned by Sales Manager
• Windeed printouts, brochures and listing sheets for brokers
• Weebox, capturing of new listings and updating and printing of brochures and listings for brokers etc.

Skills:

• Communicate effectively in both written and oral form
• Have excellent telephone skills
• Be proficient in MS Office (Word, Excel, Outlook)
• Be able to work as part of a team
• Have exceptional organisational skills
• Be able to multi-task
• Be able to work under pressure and deal with Brokers and difficult clients

Requirements

• Matric certificate
• Minimum of 5 years in a similar role