Front Desk Office Administrator

The Legends Agency; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic agency in Cape Town is seeking a Front Desk Office Administrator. This role involves managing visitor interactions, scheduling, and office organization while supporting team events and documentation. The successful candidate will thrive in a fast-paced environment with opportunities for skill growth and impactful contributions.

Benefits

Collaborative team culture

Opportunities for skill growth

Impactful role in daily operations

Qualifications

• Valid driver's license and own vehicle required.
• Basic knowledge of bookkeeping.
• Polished, professional appearance and friendly demeanor.

Responsibilities

• Welcoming and assisting visitors, clients, and staff.
• Managing incoming calls and emails professionally.
• Scheduling appointments and coordinating travel.

Skills

Organizational Skills

Communication Skills

Multitasking

Attention to Detail

Tools

Microsoft Office

Job description

Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For :

Warmly welcoming and assisting visitors, clients, and staff

Managing incoming calls and emails professionally

Scheduling appointments, meetings, and coordinating travel

Planning and organizing team birthdays and monthly team-building events

Creating and managing purchase orders daily

Overseeing filing for debtors, creditors, and audit prep

Coordinating vehicle servicing, repairs, and insurance profiles

Supporting BBBEE-related activities and documentation

Running occasional office errands

Managing and distributing staff workwear

Handling deliveries : receiving supplier goods and dispatching customer orders / payments

Monitoring and maintaining office supplies, including first aid stock

Communicating internal notices and updates effectively

Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed :

A valid drivers license and access to your own vehicle

Proficiency in Microsoft Office (Word and Excel)

Basic knowledge of bookkeeping

Strong organizational , administrative , and communication skills

A polished, professional appearance and friendly attitude

Ability to prioritize , multitask , and work well under pressure

Why Join Us?

A collaborative, energetic team culture

Opportunities to grow your skills in a corporate environment

Make a real impact in the day-to-day success of the business

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