Freelance In-Person Event Specialist - Gqeberha, South Africa

Visit.org; Gqeberha; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A nonprofit organization is looking for a Freelance Event Specialist based in Gqeberha, South Africa. This role involves managing logistics for in-person events, coordinating with various teams, and ensuring high-quality customer experiences. Candidates need strong communication skills, event management experience, and the ability to problem-solve on the fly. Flexible hours, including nights and weekends, are required. Competitive hourly rates and meaningful work await the right individual.

Benefits

Competitive hourly rate

Opportunity for meaningful work

Chance to meet social impact-minded individuals

Build experience for your resume

Potential for recurring freelance employment

Qualifications

• Experience in executing complex, large-scale events.
• Self-starter who is organized and detail-oriented.
• Ability to work flexible hours, including nights and weekends.

Responsibilities

• Coordinate all event details, ship event materials, and manage staffing.
• Attend virtual planning meetings with partners and hosts.
• Take ownership of in-person events on-site.
• Manage the check-in process for events.
• Address and resolve issues during events.

Skills

Fluency in English

Strong communication skills

Event management

Problem-solving

Customer service skills

Flexibility in scheduling

Job description

Overview

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, based in Gqeberha, South Africa, to help manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, entrepreneurial spirit, passion for our mission, and the energy and discipline to contribute in a start-up tech environment.

About Visit.org

Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With a proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders scalable, culturally appropriate content for purpose-driven employee and client engagement. Some customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities

• Coordinate all event details, ship event materials, and arrange staffing for each event. Be on-site for on-the-ground support as our day-of Event Coordinator for engaging, team-building, social impact activities and events that support a great cause.
• Attend virtual planning meetings ahead of each event with corporate partners, nonprofit partners, Visit.org event hosts, and Visit.org event coordinators.
• Take ownership of in-person events: set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
• Represent Visit.org as a leader and problem solver at events.
• Align roles and responsibilities with the on-site team: event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage the check-in process for in-person events, providing a warm and friendly welcome to guests.
• Address and resolve issues such as missing supplies, late staff, and technology challenges; escalate to the Events Team when necessary.
• Send consistent updates, photos, and videos to the Events Team throughout the event.
• Assist with breakdown after the event and repackage and ship materials back to the distribution center; pack supplies and add shipping labels as needed.

Qualifications

• Fluency in English with strong communication skills.
• Based in Gqeberha, South Africa.
• Schedule flexibility for per-event contract work, including nights and weekends as needed.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Proven track record of executing events at a high standard and enhancing content and customer experience.
• Resourcefulness, grace under pressure, and solutions-minded in ambiguous situations.
• Quick thinker with ability to problem-solve on the fly and implement backup plans.
• Self-starter who is organized and detail-oriented.
• Strong relationship-building and customer service skills; experience with group facilitation and managing group dynamics.
• Ability to work flexible hours, including nights and weekends, as needed.
• Willingness to travel within the local region.
• Excellent interpersonal skills, especially in fast-paced environments; comfortable wearing many hats and taking on varied tasks.
• Comfort being present and interacting with large crowds.

Physical Demands

• Able to lift, slide, and carry up to 30 lbs.
• Able to stand for extended periods.

Location & Perks

This is an on-location, in-person per-event contract role in Gqeberha, South Africa. The role is open only to candidates already based in Gqeberha; no relocation packages are offered at this time.

• Competitive hourly rate
• Opportunity to do meaningful and impactful work
• Chance to meet with social impact-minded individuals
• Opportunity to build experience for your resume
• Potential for recurring freelance employment with Visit.org