Fleet Management Co-ordinator

Omnia Holdings; Sandton; On-site; ZAR 450,000 - 700,000; Full time

Job summary

Omnia Holdings' BME division is seeking a Fleet Management Coordinator based at MonteCircle, Fourways, to manage vehicle licensing, ERP data, and driving safety compliance. You will coordinate fleet paperwork, monitor DriveCams and tracking devices, and drive efficiency through policy improvements.

The role covers safety and risk management, financial controls, and service-provider oversight, with a minimum of five years in fleet management and experience with mining clients and Dynamics

Qualifications

• Bachelor's Degree or 3-year Diploma in a related field.
• Mechanical knowledge and experience in fleet management.
• Five years' fleet management experience, including mining-related operations.
• Experience with Dynamics 365 and Isometrix.

Responsibilities

• Fleet Management: licensing/registration for new vehicles; manage export paperwork; monitor fleet health and maintenance in the ERP; review fleet and driver behaviour reports; update fleet policy and procedures.
• Safety and Risk Management: conduct audits; ensure fleet safety device fitment; lead incident investigations; ensure licensing/registration compliance.
• Financial Management and Efficiencies: manage fleet purchases and disposals; negotiate with providers; reconcile ERP asset register; review cost anomalies.
• People and Service Provider Management: lead departmental objectives; manage relationships with Drivecam/Netstar/insurance providers; oversee ad hoc service providers.

Skills

Mechanical Knowledge

Fleet Management

Education

Bachelor's Degree / Diploma in related field

Tools

Dynamics 365

Isometrix

Job description

FLEET MANAGEMENT COORDINATOR

Location: MonteCircle, Fourways, South Africa

Business Unit: BME Administration

Reports To: Manager (Asset Care)

Contract Type: Permanent

Submission Closing Date: 01 November 2026

Join BME and shape the future of mining.

BME, a division of Omnia Holdings, is a leading global provider of blasting and mining solutions, partnering with customers to improve safety, productivity and sustainability across the mining value chain. Combining advanced blasting technology, digital innovation, explosives and technical expertise, we help mining operations solve complex challenges, optimise performance and unlock value. From open-pit mines to underground operations, our solutions support responsible, efficient mining and enable the critical resources needed to power modern economies.

As part of Omnia Holdings Limited (JSE: OMN), you'll join a global, diversified business operating across the agriculture, mining and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies and services that support food security, responsible mining and sustainable industrial development. Through science, innovation and collaboration, we help customers use resources more efficiently, solve complex operational challenges and create lasting value for a changing world.

At Omnia, you'll have the opportunity to work alongside industry experts, contribute to meaningful challenges, and grow your career in a purpose-led organisation committed to innovation, learning and sustainable impact.

Innovating to enhance life, together creating a greener future.

Key Responsibilities

Fleet Management

• Licensing and registration of new vehicles that are purchased/assembled by BME
• Coordinate all fleet required paperwork for export vehicles including police clearance, border permits and required information
• Monitor the fleet health, ensuring all DriveCams are working and online & tracking devices reporting mileage & hours on the ERP as required & scheduled maintenance is performed and captured on the ERP
• Weekly review of the fleet management reports & driver behaviour reports with actions to follow up with relevant site management, SHERQ and HR to close out exceptions
• Monthly review data captured on DriveCam & Netstar to ensure accuracy and elevate where incorrect data is captured by sites
• Provide updates and improvements on the fleet management policy and fleet related procedures
• Provide prompt responses to all fleet queries and issues, escalating where necessary
• Sign off on vehicle transfers and relocations on the ERP ensuring pre delivery inspection sheets are signed and accepted
• Taking ownership and closing out of fleet related audit actions and queries Handle the insurance claims process for the various operational sites, responding to queries and other requests for information timeously

Safety and Risk Management

• Conduct regular audits at sites where the fleet is deployed, checking on the condition of the fleet, filling in of trip logs and compliance with the key & fleet card register amongst other verification exercises. Manager (Asset Care)
• Fleet Management Coordinator
• Accountable for the fitment and upkeep of safety tracking devices in all fleet vehicles ensuring new vehicles are fitted with the appropriate controls prior to delivery to end user sites.
• Participate and lead incident investigations, reported near misses, traffic fines, flagged transactions and submit reports
• Ensure full legislative compliance for the entire BME fleet including all licensing, official registrations and de-registrations upon disposal of a fleet unit.
• Responsible for ensuring all licensing, roadworthy and insurance details of all fleet vehicles is in place at all times.
• Participate in divisional SHERQ activities as and when required.
• Identify areas of risk in the fleet and develop measure to eliminate, reduce and control them.
• Manage and track compliance with the traffic fine management system on the ERP ensuring all fines are captured and follow ups are conducted with responsible site managers and drivers for the traffic fines to be paid.

Financial Management and Efficiencies

• Active involvement in fleet purchasing, maintenance options and disposals in adherence with Group procurement policy.
• Hold direct relationships & drive efficiencies on purchases, spares holding & preferential rates with majority fleet providers to BME.
• Ongoing review and alignment of the ERP asset register with site changes ensuring invoicing for vehicles is allocated to the correct sites.
• Sample and vet workshop job cards to check for quality of the work done and for benchmarking
• Detailed review of fleet spend report from ABSA and keeping a register of anomalies/exceptions for further investigation
• Review fleet management quotations and sign off on quotes for repairs to vehicles as submitted for approvals.
• Ongoing review of BME workshops vs external service provider performance on fleet repairs & maintenance.
• Identify areas of cost optimisation and deliver improvement projects including new technology, new offerings form service providers and the latest from the professional fleet management communities.
• Monitor, analyse and report on unscheduled downtime, unplanned expenditure and similar cost lines to reign in negative trends.

People and Service Provider Management

• Take personal responsibility and leadership to ensure departmental objectives are met.
• Hold monthly performance management review sessions with representatives from the key contracted service providers (Drivecam, Netstar, WTW Insurance, and ABSA Fleet)
• Ensure reviews are conducted with ad hoc service providers such as towing companies, tyre repair companies & other ad hoc service providers.

Qualifications

MINIMUM REQUIREMENTS

• Bachelor's Degree, 3year Diploma or equivalent qualification in related field.
• Mechanical Knowledge and Experience

Experience

• 5 years demonstrated experience in fleet management environment
• Experience working with mining clients
• Experience in transportation of dangerous goods, specifically explosives
• Dynamics D365
• Isometrix

Key Competencies

• Knowledge in creating and establishing fleet policies and procedures, from vehicle assignment to replacement cycling, accident reporting and insurance claim management
• Knowledge in high-level reporting and presenting to senior management
• capability to negotiate and influence multiple stakeholders of internal and external origin
• In-depth knowledge of NRTA and AARTO
• Experience with fleet monitoring and tracking technologies (DriveRisk, Netstar, Fleet Cards)

DIVERSITY, EQUITY & INCLUSION

A diverse team drives stronger outcomes. At Omnia, we are committed to creating an inclusive workplace where every individual is valued, respected and empowered to contribute. We believe that diverse perspectives, experiences and backgrounds strengthen our ability to innovate, solve complex challenges and create sustainable value. We welcome applications from suitably qualified candidates who share our commitment to excellence, collaboration and making a positive impact.

THANK YOU FOR YOUR INTEREST

Thank you for considering a career with Omnia. We appreciate the time and effort invested in your application. Our Talent Acquisition team carefully reviews every application received. While only shortlisted candidates will be contacted, we encourage you to keep exploring future opportunities within the Omnia Group as we continue to grow our teams across agriculture, mining and chemicals. We wish you every success in your career journey and thank you for your interest in being part of our purpose: Innovating to enhance life, together creating a greener future.