Fleet Data Coordinator

Tower Group South Africa (PTY) Ltd; Durban; On-site; ZAR 300 000 - 420 000; Full time

Job summary

A leading fleet management firm in Durban is seeking a Fleet Manager. The role involves overseeing fleet-related data collection, ensuring compliance with legal and company policies, and coordinating vehicle servicing. Strong analytical skills and proven experience in fleet management are essential. This position provides an opportunity to enhance operational efficiencies while ensuring effective communication between teams.

Qualifications

• Proven experience in fleet management.
• Strong analytical skills to manage data effectively.
• Excellent communication and coordination abilities.

Responsibilities

• Oversee the collection, management, and reporting of all fleet-related data.
• Ensure compliance, efficiency, and cost control in fleet operations.
• Act as a central contact between operations, maintenance, finance, and compliance teams.

Job description

• Oversee the collection, management, and reporting of all fleet-related data.
• Support fleet operations by ensuring compliance, efficiency, and cost control.
• Act as a central point of contact between operations, maintenance, finance, and compliance teams.

Key Responsibilities

Data Management & Reporting

• Maintain accurate fleet records (vehicle details, mileage, fuel consumption, licensing, insurance, and service schedules).
• Capture and update driver information, trip logs, and telematics data.
• Generate daily, weekly, and monthly fleet performance reports.

Compliance & Documentation

• Ensure vehicles are licensed, insured, and compliant with legal and company policies.
• Track and schedule regular inspections, services, and roadworthiness tests.
• Prepare documentation for audits and regulatory reviews.
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Fleet Performance Monitoring

• Monitor fuel usage, vehicle downtime, and repair costs.
• Identify trends or irregularities in vehicle usage or driver behavior.
• Provide insights to reduce costs, improve efficiency, and enhance safety.

Communication & Coordination

• Liaise with fleet managers, drivers, and workshops to coordinate vehicle servicing and repairs.
• Support HR with driver compliance (licensing, PDP, medicals, etc.).
• Work with finance to reconcile fleet-related expenses.

Systems & Technology

• Maintain and update fleet management software or databases.
• Ensure telematics/GPS tracking systems are functioning correctly.
• Train users (drivers, managers) on data capture processes and system use.

Administrative Support

• Handle purchase orders and invoices for fleet-related expenses.
• Maintain supplier and service provider records.
• Assist in budgeting and cost tracking for the fleet division.