Financial Advisory Administrator

Rmbwestport; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in Durban is seeking an Executive Personal Assistant to provide high-level administrative support to the executive team. The role involves managing schedules, communication, travel arrangements, and confidential documentation. The ideal candidate should have strong organizational and communication skills and be able to handle multiple tasks efficiently. This is a full-time position based in Durban that requires occasional overtime.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Ability to manage multiple tasks and work under pressure.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage executives’ diaries and appointments.
• Organize logistics for meetings and events.
• Prepare reports and correspondence.

Skills

High-level administrative support

Organizational skills

Communication skills

Education

Matric

Bachelor’s degree in Business Administration or similar

Tools

MS Office Suite

Job description

Executive Personal Assistant – Durban

Posted today

Job Description

Position Summary

The Executive PA will provide high-level administrative and organisational support to the Executive team. This role ensures efficient daily operations by managing schedules, communication, travel, and confidential documentation. The PA acts as a key liaison between executives, internal teams, and external stakeholders, enabling the executives to focus on strategic priorities.

1. Executive Support

• Manage executives’ diaries, appointments, and meeting schedules.
• Coordinate and prepare agendas, documents, and presentations for meetings.
• Attend and take minutes at meetings, ensuring accurate records and timely follow-ups.
• Handle incoming communication (emails, calls, correspondence), prioritizing and responding on behalf of executives where appropriate.
• Prepare reports, briefs, and other documentation required by executives.

2. Travel & Event Coordination

• Arrange national and international travel, including flights, accommodation, visas, and itineraries.
• Organize logistics for internal and external meetings, conferences, and events.
• Manage expenses, reimbursements, and credit card reconciliations for executives.

3. Office & Information Management

• Maintain filing systems (digital and physical) for confidential documents.
• Draft, proofread, and format correspondence and reports.
• Ensure effective flow of information between executives and internal departments.
• Track deadlines and action items, proactively reminding executives of priorities.
• Act as the first point of contact for internal staff, clients, and external partners.
• Professionally represent the executives in all interactions.
• Build and maintain positive relationships with key stakeholders.

5. Project & Task Coordination

• Support executives in managing projects by tracking progress, deadlines, and deliverables.
• Conduct research, compile data, and prepare summaries to assist with decision-making.
• Handle ad hoc assignments and special projects as delegated.

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Executive Assistant and Legal Secretary (CLRO)

Posted 350 days ago

Job Description

Permanent

The Executive Assistant to the Chief Legal and Risk Officer (CLRO) is responsible for providing high-level administrative support, ensuring efficient operation of the Legal and Risk Management department. This role involves a wide range of administrative duties, from managing schedules and preparing documents to coordinating projects and liaising with internal and external stakeholders. The ideal candidate will have a strong background in legal administration, excellent organizational skills, and the ability to handle confidential information with discretion.

Key Performance Outputs Manage the CLRO’s calendar and travel arrangements, including visa applications. Handle correspondence and maintain accurate records. Prepare and edit various documents and presentations. Type, review, and proofread legal documents and contracts. Maintain electronic and physical filing systems. Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items. Arrange logistics for meetings and events. Act as the primary point of contact for the CLRO. Facilitate communication with internal and external stakeholders. Assist with special projects and track timelines and deliverables. Handle sensitive information discreetly and ensure compliance with regulations. Maintain records of compliance activities and assist with audits. Assist in budget preparation, process invoices, track expenses, and prepare financial reports. Arrange travel itineraries and prepare travel expense reports. Provide administrative support to the legal and risk management teams. Assist with onboarding new team members and coordinate team activities. Seek to improve administrative processes and participate in professional development. Perform additional tasks as assigned by the CLRO.

Requirements

Qualification / Experience Matric
Bachelor’s degree in Business Administration, Law, or a related field preferable.
5-8 years in the same or similar role.
Proven experience as an executive assistant or in a similar administrative role, preferably in a legal or risk management environment.

Functional / Technical Strong organisational and time-management skills. Excellent written and verbal communication skills. Proficiency in MS Office Suite and familiarity with legal software and databases. Ability to handle multiple tasks simultaneously and work under pressure. High level of professionalism and confidentiality. Strong attention to detail and problem-solving skills.

Working Conditions Full-time position, may require occasional overtime. Office environment with standard office equipment. Some travel may be required for meetings and conferences.

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Mount Edgecombe, KwaZulu Natal R5000 - R7000 Y Lockload Fire and Safety

Posted today

Job Description

About Us:

Lockload Fire and Safety is a trusted provider of fire equipment products and servicing solutions. We are committed to delivering top-quality safety systems, compliance, and customer care to businesses and individuals. As we grow, we're looking for a proactive and detail-oriented Administrative Assistant to join our team.

Key Responsibilities:

• Data capturing and accurate record keeping of client, job, and service information.
• Managing quotations: following up with clients, updating progress, and ensuring timely responses.
• Providing customer feedback and support via email, phone, and other communication channels.
• Answering phone calls and handling client queries professionally.
• Coordinating with technicians and management to ensure smooth service delivery.
• Using AI-powered tools to streamline daily workflow (e.g., drafting responses, automating data entry, reporting).
• Supporting general office administration tasks as required.

Requirements:

• Prior experience in administration, preferably in the fire equipment / fire safety industry.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Computer literate with proficiency in MS Office / Google Workspace.
• Experience (or strong willingness to learn) in using AI tools for productivity, reporting, and client communication.
• Ability to work independently and as part of a team.

What We Offer:

• Competitive salary (commensurate with experience).
• Opportunity to grow within a dynamic fire and safety business.
• Training on industry standards and AI workflow integration.
• Supportive, professional team environment.

How to Apply:

If you meet the above requirements and are ready to grow with a forward-thinking fire safety company, send your CV and a short motivation letter to with the subject line "Admin Position – Lockload Fire and Safety".

Job Type: Full-time

Ability to commute/relocate:

• Mount Edgecombe, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative office procedures, practices and equipment: 3 years (Preferred)

Language:

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