Financial Administrator (Construction)

Southey Contracting Offshore Division; Cape Town; On-site; ZAR 350,000 - 500,000; Full time

Job summary

A construction firm in Cape Town is seeking a Project Coordinator to manage invoices and financial records related to various projects. The successful candidate will liaise with various stakeholders, ensure accurate submission of invoices within deadlines, and assist with financial oversight. Ideal applicants should have a qualification in financial accounting and at least 5 years of relevant experience in the construction industry.

Qualifications

• Minimum 5 years experience in a relevant field.
• Experience in construction and financial administration preferred.
• Familiarity with contract administration (JBCC and NEC) beneficial.

Responsibilities

• Review and prepare invoices relative to all projects.
• Manage invoices including payments and receipts.
• Liaise with auditors and internal departments.

Skills

Problem Solving

Strong Processing skills

Communicating Information

Attention to detail

Resilience

Education

Qualification in Financial Accounting

Job description

JOB SUMMARY

Responsible for reviewing and preparing invoices relative to all projects in the Management Programme portfolio.

TASK DESCRIPTION

1. PROJECT COORDINATOR FOR THE WCGDoI MANAGEMENT PROGRAMME

Managing the invoices relative to the projects allocated, including but not limited to the following:

• Processing invoices, payments, and receipts.
• Maintaining accurate financial records and databases.
• Assisting with budgeting, forecasting, and cost control.
• Monitoring cash flow and reconciling bank accounts.
• Liaising with auditors, suppliers, and internal departments.
• Supporting expense management (orders with suppliers, etc).
• Implementing financial policies and procedures.
• Meeting deadlines.
• Ensuring that all documentation is filed correctly.
• Complying with all processes and protocols.
• Liaising with clients with regard to payments, invoices, etc.
• Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
• Assisting the Project Leaders and Programme Managers with all aspects of invoices, ensuring invoices are submitted promptly and effectively.
• Assisting with Auditor General RFIs.
• Ensuring that the rejection rate of the Management Department is zero.
• Assisting the Management Programme Department in meeting the Financial Year expenditure and monthly cash flow.

DELIVERABLES

Needs to be accurate, precise, and correct. Needs to submit correct invoices with a turnaround of maximum 5 working days.

GENERAL

Any additional administration tasks that may be required from time to time.

The successful candidate will work under the supervision of Programme Managers.

KEY DECISIONS THIS POSITION MAKES

• Escalate problems on projects timeously.
• Ensuring the integrity of data collected, collated, and submitted.
• Operational decisions related to work responsibilities.

RESPONSIBILITIES DELEGATED TO THIS POSITION

• Manage and successfully submit invoices to WCGDoI.

KEY AREAS OF COMPETENCE REQUIRED

• Problem Solving by analysing and processing information, asking probing questions.
• Communicating Information by being articulate.
• Showing resilience and remaining composed when dealing with pressure.
• Strong Processing skills by being target focused and meeting deadlines.
• Being meticulous, conscientious, and thorough.
• Following Procedures, Protocols, and Instructions.
• Behaving ethically and justly.
• Focused on output.
• Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.

QUALIFICATIONS REQUIRED

• Qualification in Financial Accounting would be beneficial.

EXPERIENCE REQUIRED

• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Accounting would be beneficial.
• Minimum experience: 5 years.