Finance Clerk

ALS Inspection South Africa (Pty) Limited; Durban; On-site; ZAR 180,000 - 280,000; Full time

Job summary

ALS Inspection South Africa (Pty) Limited is seeking a Finance Clerk to provide comprehensive commercial, administrative, and operational support. You will manage invoicing, supplier payments, and financial documentation while coordinating procurement and reporting activities.

Essentially, you will maintain customer records, support month-end close, and ensure compliance with ISO and company procedures. The role requires strong numerical skills, attention to detail, and the ability to work under

Qualifications

• Essential minimum: Grade 12 with financial accounting or business admin background.
• At least 3 years hands-on experience in finance administration.
• Experience with financial duties and client support in inspection/laboratory environment preferred.
• Experience with EXACT and SAP advantageous.

Responsibilities

• Issue customer invoices as required.
• Process supplier invoices and ensure compliance with company procedures.
• Match purchase orders, delivery notes, and invoices.
• Resolve invoice and purchase order discrepancies.
• Assist with month-end closing activities.
• Ensure invoices and credit notes are filed and maintained.
• Process transactions within EXACT, SAP, or equivalent system.
• Create purchase requisitions and purchase orders.
• Obtain quotations from suppliers and ensure best value.
• Communicate with suppliers regarding orders, deliveries, and purchasing requirements.
• Maintain financial records and documentation.
• Coordinate stock ordering and monitor inventory levels.
• Prepare monthly operational, commercial, and administrative reports.
• Maintain accurate records of customer interactions, quotations, procurement activities, and financial transactions.
• Ensure documentation is filed and retained per quality procedures.

Skills

Numerical skills

Analytical skills

Attention to detail

Multitasking

Communication skills

Organisational skills

Confidentiality

Team player

Problem solving

Education

Grade 12 Diploma or Certificate in Financial Accounting/Business Administration

Tools

EXACT

SAP

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Job description

At ALS, we encourage you to dream big. When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.

Objectives

The primary purpose of this position is to provide comprehensive commercial, administrative, and operational support to ALS Inspection South Africa. The role is responsible for supporting business development and commercial activities, managing office administration functions, coordinating procurement and invoicing processes, maintaining customer and commercial records, and ensuring efficient day-to-day business operations.

Qualifications

Essential Minimum: Grade 12 Diploma or Certificate in Financial Accounting, Business Administration, or related field.

Essential Criteria

• Excellent numerical and analytical skills.
• Logical thinking and implementation abilities.
• Attention to detail and work under pressure.
• Ability to multitask and meet challenging deadlines.
• Effective communication skills both verbally and written within all levels of ALS and with the clients.
• Excellence interpersonal, planning and communication skills.
• Maintain confidentiality and integrity.
• Highly organised and flexible.
• Sound decision making, problem solving and preventive measures skills.
• Demonstrates accountability and a team player.
• Ability to investigate, resolve and respond to queries.
• Inspires and drives excellence in all aspects of work.
• Interact and communicate in a respectful manner taking into consideration the diverse cultures.
• Able to work under pressure and to tight deadlines and ability to prioritize own workload.
• Excellent Team working skills.
• Excellent numerical, analytical, and organizational skills.
• High level of computer literacy.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
• Ability to produce accurate and professional reports, quotations, and presentations.
• Strong customer service and relationship management skills.
• Excellent verbal and written communication skills.

• Experience Minimum of 3 years hands on experience in finance administration.
• Experience in financial duties and client support in an inspection/laboratory operation or similar industry would be advantageous.
• Experience with EXACT and/or SAP will be advantageous.

Position Duties

Principal Responsibilities and Challenges

The primary role of the Finance Clerk will include, but not be limited to, the following:

Finance and Invoicing Support

• Issue customer invoices as required.
• Process supplier invoices and ensure compliance with company procedures.
• Match purchase orders, delivery notes, and invoices.
• Resolve invoice and purchase order discrepancies.
• Assist with month-end closing activities.
• Ensure invoices and credit notes are accurately filed and maintained.
• Process transactions within EXACT, SAP, or equivalent financial system.

Purchasing

• Create purchase requisitions and purchase orders in accordance with company procedures.
• Obtain quotations from suppliers and ensure financial activities achieve best value.
• Communicate with suppliers regarding orders, deliveries, and purchasing requirements.
• Maintain financial records and documentation.
• Coordinate stock ordering and monitor inventory levels to support operational requirements.

Reporting and Documentation

• Prepare monthly operational, commercial, and administrative reports.
• Maintain accurate records of customer interactions, quotations, procurement activities, and financial transactions.
• Ensure all documentation is filed and retained in accordance with company procedures and quality requirements.

General Responsibilities

Support continuous improvement initiatives within the business. Undertake any other duties reasonably assigned by management. Perform responsibilities in accordance with ALS policies, procedures, and company values.

Authority

• Issue quotations to clients within approved guidelines.
• Raise purchase requisitions and purchase orders in accordance with delegated authority limits.
• Process approved invoices and administrative documentation in line with company procedures.

Occupational Health & Safety

• Practice the ALS Health and Safety Foundation Standards.
• Practice the ALS company core values.
• Comply with the ALS company policies and procedures.
• Always abide by local legislative requirements.

Quality Assurance

• Ensure that all work performed complies with ISO 9001:2015 and ISO 17025:2017 requirements.
• Maintain documentation and records in accordance with quality management system requirements.
• Ensure service levels meet or exceed company and customer expectations.

Working at ALS

The ALS team is a diverse and dedicated community united by our passion to make a difference in the world. Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence. At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued. ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.

Eligibility

To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.