Finance Clerk

Smith Garb & Associates; Atlantis; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A sweet manufacturer in Atlantis is seeking a Finance Clerk to oversee administrative and payroll functions. The ideal candidate will have at least 3 years of experience in administration or office management, strong skills in English, and be comfortable with Excel. This role involves supporting management and ensuring operational efficiency.

Qualifications

• 3 years’ experience in administration or office management.
• Computer literate and very comfortable with Excel and limited formulas.
• Payroll knowledge is beneficial.

Responsibilities

• Ensure smooth day-to-day operations of the office.
• Manage reception duties and customer interactions.
• Provide HR administration support.
• Handle Finance administrative tasks and account receivable support.

Skills

Fluent in spoken and written English

Effective verbal, written and listening communication skills

Time management skills

Strong organizational and multitasking abilities

Meticulous, precise and process driven

Willingness to assist

Curiosity and willingness to learn

Computer skills

Education

Matric

Diploma / Certificate in Business Administration or Office Management

Tools

SAGE system

Excel

Job description

SUMMARY :

A sweet manufacturer in Atlantis Cape Town is seeking a Finance Clerk who must ensure smooth day-to-day operations of the office by combining administrative, receptionist, and payroll support functions. This role supports management, Finance and HR while ensuring operational efficiency, accurate record-keeping, and excellent stakeholder service.

POSITION INFO : Reception :

• Operating the switchboard and correct directing of incoming calls, and relay of messages; switchboard never to be left unattended.
• Maintain a welcoming and organized front office environment.
• Maintaining visitor / contractor and declaration forms on the security register as required. Always ensure sufficient forms in place. Cross check visitor forms to gate register daily.
• Issue appropriate PPEE forms to visitors and ensure all PPE is returned; report to manager if not returned.
• Maintaining customer complaints logbook as required by Food safety.
• Accepting courier deliveries and ensure parcels are received by the correct person - do not sign on behalf of the receiver unless requested to do so.
• Issue gate passes on receipt of authorisation from the approved signatories
• Coordinate meeting rooms

Flowiz System Management :

• Create Finance and HR Pos on receipt of approval
• GRV Finance Pos on receipt of delivery / service rendered confirmation

HR Administration Support :

• Collect and verify timesheets, leave records, and other payroll data.
• Weekly updating of leave applications, approved overtime, etc. on the time and attendance system
• Maintenance of training registers, filing of training documents

Finance Administrative and Account Receivable Support :

• AR - Wholesale account responsibility
• Take over reconciliation and debt collection responsibility of assigned wholesale accounts.
• AR - credit notes
• Processing and filing of authorised credit notes
• Damage claim register maintenance - SGX uplift documentation; damage claims received; credit note number update once credit note has been processed.
• AR - invoices
• Monthly maintenance of PODs on Datastore for SGX deliveries, electronic filing of PODs
• AR - Other
• Processing of credit applications on Credeq portal

Requirements of the Role :

Qualification :

• Matric
• Diploma / Certificate Business Administration, Office Management, or equivalent

Experience :

3 years’ experience in administration or office management

• Fluent in spoken and written English
• Payroll knowledge (SAGE system experience would be beneficial)
• Computer literate and very comfortable with Excel and limited formulas

Skills / Competencies Required :

• Meticulous, precise and process driven
• Effective verbal, written and listening communication skills
• Time management skills
• Computer skills
• Willingness to assist
• Curiosity and willingness to learn
• Comfortable to work in compartments, relating to different departments.
• Strong organizational and multitasking abilities