Finance & Back-Office Coordinator

Kontak Recruitment; Springs; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A growing industrial services company is seeking a Finance & Back-Office Coordinator in Springs. The successful candidate will ensure financial accuracy, manage project cost control, and streamline administrative processes. This role requires a diploma or degree in Accounting, Finance, or Business Administration, plus a minimum of 3 years’ relevant experience. Proficiency in Odoo is essential. Salary ranges from R50 000 to R60 000 per month, plus a 13th cheque.

Qualifications

• Minimum 3 years’ experience in accounting, cost control, or administrative management.
• Solid knowledge of VAT, payroll inputs, and compliance requirements.
• Ability to work independently and implement structured procedures.

Responsibilities

• Maintain accurate bookkeeping and financial records within the ERP system.
• Prepare monthly management reports with key financial and operational KPIs.
• Improve workflow efficiency across purchasing, filing, and document control.

Skills

Analytic accounting

Cost allocation

Advanced Excel proficiency

Excellent organizational skills

Communication skills

Time-management skills

Education

Diploma or Degree in Accounting, Finance, or Business Administration

Tools

Odoo

Job description

Finance & Back-Office Coordinator job vacancy in Springs.

A fast-growing surface-renovation and industrial services operation is looking for a structured and hands‑on Finance & Back‑Office Coordinator to oversee its financial accuracy, project cost control, and administrative framework. The organisation delivers large‑scale refurbishment, branding, and architectural film application projects across multiple sectors, requiring strong financial visibility and well‑defined operational processes.

This role provides the financial and administrative backbone of the business, maintaining accurate records, analysing project margins, ensuring VAT and compliance obligations are met, managing suppliers and cash flow, and improving workflows across the back office. The successful candidate will support both day‑to‑day operations and long‑term growth by driving efficiency, consistency, and data‑driven decision‑making.

Salary: R50 000 to R60 000 per month + 13th Cheque.

Minimum Requirements:

• Diploma or Degree in Accounting, Finance, or Business Administration
• Minimum 3 years’ experience in accounting, cost control, or administrative management
• Strong understanding of analytic accounting, cost allocation, and documented processes
• Proficiency in Odoo (Not negotiable)
• Advanced Excel proficiency
• Solid knowledge of VAT, payroll inputs, and compliance requirements
• Excellent organisational, communication, and time‑management skills
• Ability to work independently and implement structured procedures
• Advantageous: experience in manufacturing, construction, or service‑based environments
• Advantageous: exposure to multi‑currency accounting or inter‑company transactions
• Advantageous: experience in cash recovery or credit control

Duties and Responsibilities:

• Financial & Project Control
• Maintain accurate bookkeeping and financial records within the ERP system
• Reconcile all transactions and ensure proper financial controls are in place
• Track and analyse project‑level costs, margins, and profitability
• Prepare monthly management reports with key financial and operational KPIs
• Support budgeting, forecasting, and scenario planning
• Ensure full VAT compliance and prepare audit‑ready documentation
• Manage supplier accounts, payments, and cash‑flow tracking
• Allocate project expenses correctly to analytic accounts
• Administrative & Back‑Office Management
• Oversee back‑office operations and establish clear administrative procedures
• Supervise and support the administrative assistant
• Maintain accurate documentation, filing systems, and project records
• Improve workflow efficiency across purchasing, filing, and document control
• Implement effective cash‑collection and client account‑follow‑up processes
• Coordinate payroll inputs and incentive summaries with HR
• Process Development & Continuous Improvement
• Define and document internal processes to strengthen consistency
• Improve accountability, traceability, and workflow efficiency
• Contribute to the development of a quality management system
• Enhance coordination between finance, operations, and management teams