Finance Assistant & Office Administrator

Ultra Pharmaceutical and Medical Placements; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable medical services company in Johannesburg is seeking a Finance Assistant / Office Administrator. The ideal candidate must have at least 5 years of experience in accounts and office administration, possess excellent skills in MS Office, and be fluent in English. Responsibilities include managing reconciliations, document processing, and liaising with HR. This is a full-time position requiring self-motivation and strong leadership qualities.

Qualifications

• At least 5 years experience in accounts and office administration.
• Own transport required.

Responsibilities

• Debtors and creditors reconciliations.
• Manage the Master Client List and document recording activities.
• Gather and collate final documents for payments.
• Administer and safeguard a sale contract.
• Record attendance register and liaise with HR.

Skills

MS Office (Word, Excel, PowerPoint, Outlook)

Fluent in English

Pastel experience

Excellent communication skills

Leadership skills

Education

Matric

Diploma in Secretarial / Administration / Accounts

Job description

Overview

Well established company based in Bedfordview requires a Finance Assistant / Office Administrator.

Qualifications & Experience Required

• Matric is essential
• Diploma in Secretarial / Administration / Accounts will secure
• MS Office (Word, Excel, PowerPoint, Outlook) - Excellent
• Pastel experience is an advantage
• At least 5 years experience in accounts and office administration
• Own transport
• Must be fluent in English

Financial Administrator duties

• Debtors and creditors reconciliations
• Manage the Master Client List, document recording activities to be invoiced
• Gathering and collation of final documents for payments
• Adherence to administrative duties
• Reconciliation of payments / receipts to source documents
• Manage and reconcile travel claims

Operations Administrator Duties

• Gather field reports from field staff and report to manager
• Book travel requirements for staff
• Administer and safeguard a sale contract
• Social media upload / creation (Facebook)

Management System Administrator duties

• Adhere to IMS procedures
• Ensure all staff follow the processes

HR Administrator duties

• Record attendance register
• Liase with HR department on HR issues, report to manager HR issues of staff

Procurement Administrator duties

• Dealing with suppliers
• Record procurement supplier request and follow through

Personality Traits

• Confident and assertive individual
• Ability to work in a pressurised environment
• Excellent management skills
• Procedure driven
• Excellent communication skills
• Team leader
• Self motivated