Finance and Office Administrator

University of Fort Hare; Somerset West; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A specialist engineering firm in Somerset West is seeking a Finance and Office Administrator to support the CFO and CEO in accounting functions, financial administration, and compliance. The ideal candidate will manage financial transactions, generate reports, ensure timely creditor payments, and maintain organizational compliance. Proficiency in Microsoft Office and experience with financial tools are essential for success in this role.

Qualifications

• Proficient in Microsoft Office applications.
• Experience in using financial tools such as Xero, Pastel, SimplePay.
• Must hold a valid driver’s license.

Responsibilities

• Accurately capture financial transactions and maintain financial records.
• Monitor budgets, forecasts, and cash flow; liaise with CFO and CEO.
• Generate client invoices and manage relationships for timely payments.
• Maintain online banking and prepare for annual audits.

Skills

Proficient in Microsoft Office applications

Experience in using financial tools (Xero, Pastel, SimplePay)

Driver’s license

Education

Relevant degree in Commerce or Accounting

Job description

Somerset West, My client, a specialist engineering concern, is seeking Finance and Office Administrator who will support the CFO and CEO with general accounting functions, financial administration, generation of reports, creditor payments and maintaining regulatory compliance.

Key Responsibilities

• Accurately capture financial transactions and maintain financial records
• Monitor budgets, forecasts, and cash flow; liaise with CFO and CEO to align income and expenses
• Generate client invoices and manage relationships to encourage timely payments
• Understand payment terms and manage creditor payments
• Maintain online banking, set up payments, and ensure CFO or CEO authorisation
• Review bank statements to capture data, monitor charges, and reconcile accounts
• Prepare for annual audits and liaise with CFO and auditors for financial year-end
• Maintain organized financial records to comply with SARS regulations and company policy
• Manage company secretarial records and statutory compliance
• Manage logistic documents as required for tax and banking regulations
• Support day-to-day office operations

Required Skills and Qualifications

• Proficient in Microsoft Office applications
• Experience in using financial tools (Xero, Pastel, SimplePay, etc.)
• Driver’s license

Preferred Skills

• A relevant degree in Commerce or Accounting
• Experience with SARS eFiling and tax laws
• Experience with supporting annual audit