Finance Administrator

Cv Desk; Gauteng; On-site; ZAR 250 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking a meticulous Finance Administrator for a 12-month fixed term contract based in Midrand, South Africa. The role involves maintaining financial records, processing invoices, assisting with payroll, and general administrative tasks. Candidates should have a Diploma/Degree in Finance or Accounting and 2-3 years of relevant experience. Strong attention to detail and proficiency in financial management systems like SAGE are essential.

Qualifications

• 2–3 years' experience in a relevant finance role.
• Ability to work under pressure.

Responsibilities

• Maintain age analysis of debtors.
• Process supplier invoices and payments.
• Assist with payroll preparation.
• Prepare monthly reports and schedules.
• Support internal and external audits.

Skills

Analytical and critical thinking

Strong communication skills

Proficient in Excel

Attention to detail

Time management

Integrity

Experience with financial systems (SAGE)

Education

Diploma / Degree in Finance / Accounting / Bookkeeping

Job description

Finance Administrator – (Persons with a disability)

Duration: 12 months fixed term contract
Location: Midrand
Remuneration: negotiable
Start date: Immediately
Purpose: Our client is looking for a highly meticulous Financial Administrator to capture, maintain and evaluate financial records.

In addition, must also assist with payroll and general administrative duties.

General Responsibilities

• Debtors – Maintain age analysis at targeted levels.
• Process sales quotes and follow up on client purchase orders.
• Process month‑end revenue accruals (if any).
• Allocations of receipts to paid invoices.
• Ensure Debtors Age Analysis is up to date and provide comments on the long outstanding invoices.
• Ensure that customer invoices and statements are processed timeously.
• Keep accurate and up‑to‑date activity reports of accounts in arrears.
• Prepare monthly Debtor Report with comments for management meetings.
• Creditor – Ensure new suppliers are authorised and vetted (BBE status, VAT compliant and company registered).
• Process supplier invoices and payments.
• Perform day‑to‑day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.
• Process purchase orders to the standard.
• Ensure payments are allocated accurately on a daily basis to supplier accounts.
• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Generate reports detailing accounts payable status.
• Process credit note requests, process month‑end accruals and clear prior months accruals.
• Prepare monthly payment schedules for review.
• Provide monthly feedback on age analysis – commentary on long outstanding balances.
• Review expense analysis, prepayments and accruals to identify missing expenses and raise accruals appropriately.
• General Administration and Reporting – Assist with internal and external year‑end financial audit.
• Prepare monthly payroll with the help of finance manager.
• Extract monthly payroll reports for filing.
• Update the fixed asset register.
• Process cash book transactions to general ledger.
• Maintain and improve the filing system of documents.
• Consultants weekly timesheet follow‑up and update.
• Ad‑hoc tasks and projects.

Skills and Attributes

• Analytical and critical thinking skills.
• Strong verbal and written communication skills.
• Energetic, self‑motivated, proactive and innovative style.
• Excel and Microsoft intermediate skills.
• Strong attention to detail and administrative skills.
• Deadline orientated with strong time management skills.
• Planning and organisational skills.
• Integrity.
• Ability to work under pressure.
• Proficient in using financial management systems i.e. SAGE or similar.

Experience & Qualifications

• Diploma / Degree in Finance / Accounting / Bookkeeping.
• 2–3 years' experience.