Finance/Admin Coordinator

Career Circuit; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading recruitment agency is seeking a Finance Coordinator in Pretoria, South Africa. The ideal candidate will manage financial documents, reconcile accounts, and assist with stock takes. A minimum of 5 years' experience with QuickBooks and Pastel is required, along with a relevant financial qualification and strong accounting mindset. The candidate should have excellent communication skills and a keen attention to detail.

Qualifications

• 5 years experience in working with QuickBooks and Pastel.
• 5 years experience in similar role and have worked with QuickBooks and Pastel.
• Sound understanding of QuickBooks and Pastel accounting processes.

Responsibilities

• Understand the accounts processing of both debtors and creditors transactions.
• Reconcile all debtors and creditors payments.
• Prepare monthly reconciliations and reporting for the accountant.
• Recover debt from customers with agreed payment terms.
• Identify un-processed payments and receipts and timeously apply them.
• Identify and resolve all account related queries timeously.
• Ensure that POs is requested from client.
• Process all invoicing.
• Ensure all customers monthly processing has been completed and payments allocated before monthly accounts receivable close.
• Ensure the timeous escalation of queries or system failures with the relevant stakeholders.
• Assist in weekly/monthly stock take and completion of stock take sheets.
• Scrutinise monthly expenses.
• Introduce controls and procedures where necessary.
• Ad hoc reporting as requested by management.

Skills

Managing Processes

Personal effectiveness

Team leadership

Works well in a team

Delivering high performance

Having an accounting mind-set

Making insightful business decisions

Planning and organizing

Meticulous about work presentation

Process Improvement

Accuracy

Communications

Deadline driven

Education

Grade 12

Relevant financial qualification

Tools

QuickBooks

Pastel

Microsoft Excel

Job description

Overview

Our client is looking for a Finance Coordinator. To provide the business with accurate recording, processing, monitoring and reporting of all financial documents. Full management and accountability of the accounting function.

Responsibilities

• Understand the accounts processing of both debtors and creditors transactions.
• Reconcile all debtors and creditors payments.
• Prepare monthly reconciliations and reporting for the accountant.
• Recover debt from customers with agreed payment terms.
• Identify un-processed payments and receipts and timeously apply them.
• Identify and resolve all account related queries timeously.
• Ensure that POs is requested from client
• Process all invoicing.
• Ensure all customers monthly processing has been completed and payments allocated before monthly accounts receivable close
• Ensure the timeous escalation of queries or system failures with the relevant stakeholders.
• Assist in weekly / monthly stock take and completion of stock take sheets.
• Scrutinise monthly expenses.
• Introduce controls and procedures where necessary.
• Ad hoc reporting as requested by management.

Qualifications

Grade 12

Relevant financial qualification.

Skills / Competencies

• Managing Processes
• Personal effectiveness.
• Team leadership
• Works well in a team.
• Delivering high performance.
• Having an accounting mind-set.
• Making insightful business decisions.
• Planning and organizing.
• Meticulous about work presentation.
• Process Improvement
• Accuracy
• Communications
• Deadline driven.

Computer skills

Computer skills : outlook / word / excel / PowerPoint.

Experience Required

• 5 years experience in working with QuickBooks and Pastel.
• 5 years experience in similar role and have worked with QuickBooks and Pastel
• Sound understanding of QuickBooks and Pastel accounting processes.

Industry experience

Manufacturing / Shopfitting industry experience