Faculty Officer

UWC Sport; Bellville; On-site; ZAR 350,000 - 480,000; Full time

Job summary

University of the Western Cape in Bellville seeks a dedicated Faculty Officer to support governance, committee administration and academic operations within the Faculty of Arts and Humanities. Reporting to the Faculty Manager, the successful candidate will arrange meetings, produce agendas and minutes, maintain records and coordinate administration across teaching, recruitment and financial tasks.

A Bachelor’s degree and at least three years in higher education are required; proficiency with MS

Qualifications

• Bachelor's Degree or equivalent.
• At least 3 years' relevant experience in a Higher Education environment.
• Proficiency in MS Office and UWC MAS/SASI systems (preferred).

Responsibilities

• Arranging committee meetings
• Providing procedural advice to committees
• Writing of agendas, committee minutes and reports
• Ensuring expedient communication of governance decisions
• Archiving of documents
• Ensuring a schedule of meetings is prepared annually
• Ensuring compliance with statutes and terms of reference (standing orders)
• Liaison with internal and external committee members
• Academic Administration
• Marks Administration
• Enquiry Management
• Marketing and Recruitment
• Meeting and General Office Administration
• HR Administration
• Financial Administration

Education

Bachelor's Degree or equivalent

Tools

MAS

SASI

Job description

Title of Position

Faculty Officer

Post Number

718A

Faculty/Department

University of the Western Cape -> Arts and Humanities -> Dean's Office: Arts and Humanities

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

31/8/2026

Role Clarification & Key Performance Areas

The Faculty of Arts and Humanities at the University of the Western Cape seeks to produces graduates of the highest calibre. The Faculty Administration office plays a key role in supporting the academic programme and providing administrative excellence.

Faculty Officer

We are currently seeking a self-motivated, committed, competent, suitably qualified and experienced individual for this key appointment.

Reporting to the Faculty Manager, the appointee will be responsible for:

• Arranging committee meetings
• Providing procedural advice to committees
• Writing of agendas, committee minutes and reports
• Ensuring expedient communication of governance decisions
• Archiving of documents
• Ensuring a schedule of meetings is prepared annually
• Ensuring compliance with statutes and terms of reference (standing orders)
• Liaison with internal and external committee members

Further to the duties mentioned above, the appointee will assist with the following as the need arises:

• Academic Administration
• Marks Administration
• Enquiry Management
• Marketing and Recruitment
• Meeting and General Office Administration
• HR Administration
• Financial Administration

Minimum Requirements

Qualification and Experience:

• Bachelor's Degree or equivalent;
• At least 3 years' relevant experience in a Higher Education environment

Preferred Requirements

• Committee administration experience advantageous
• Proficiency in computer programmes/software packages e.g. Word, Excel /MS Office Suiters/PowerPoint and UWC systems such as MAS and SASI

Further information (but not applications) about this position can be obtained from the Faculty Manager, Dr Sue McWatts at [e-mail]

For any queries, please contact the Human Resources Department at [phone]/3642/9362/9708/3160/3756 or email: [e-mail].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.