Facilities Team Assistant

SAOTA PTY Ltd; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading architectural design firm in Cape Town is seeking a detail-oriented Facilities Assistant to ensure smooth office operations. In this role, you will coordinate daily functions, manage supplies, assist in facility maintenance, and provide necessary administrative support. Strong communication skills and the ability to multitask in a fast-paced environment are essential. Join us to contribute to an efficient work atmosphere.

Qualifications

• Ability to manage correspondence and book contractors.
• Experience in office inventory management and supply ordering.
• Knowledge of health and safety regulations.

Responsibilities

• Coordinate day-to-day office operations and manage correspondence.
• Maintain office supplies inventory and place orders as needed.
• Assist in organizing meetings and ensuring compliance with regulations.

Skills

Attention to detail

Excellent communication skills

Ability to multitask

Friendly demeanor

Tools

Microsoft Office Suite

Job description

At SAOTA, we have a clear understanding of the place of design in the world and how to deliver architectural projects in diverse markets. Our success is driven by a design philosophy that connects function and form, and the pursuit of true architectural design to create appropriate solutions. The philosophy of practice is embodied in the spirit of enquiry that flourishes amongst our staff.

Join our team as a Facilities Assistant, where you'll play a crucial role in ensuring the smooth operation of our office environment. We're looking for a detail-oriented and organized individual to provide comprehensive administrative support to our Facilities Team.

Responsibilities

• Coordinate day-to-day office operations, manage correspondence, and book contractors.
• Maintain office supplies inventory and place orders as needed.
• Coordinate facility maintenance with properties, liaise with vendors and contractors, and schedule services.
• Assist in organizing meetings and coordinating refreshments.
• Ensure compliance with health and safety regulations through regular inspections.
• Maintain office equipment and coordinate repairs or replacements.
• Handle administrative tasks related to facilities, including record-keeping and processing invoices.
• Provide general administrative support to the Facilities Manager and team.
• Assist with international and local courier services.
• Cover reception duties when required.

Essential Skills

• Friendly, professional, and outgoing demeanor.
• Ability to work well in a fast-paced environment and manage challenges.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask.
• Punctual, reliable, and flexible regarding working hours.
• Knowledge of Microsoft Office Suite and international courier services.

If you're ready to contribute to a conducive and efficient work environment, apply now for the Facilities Assistant position!