Facilities Operations & Vendor Coordinator

Tsebo Solutions Group; Durban; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Tsebo Solutions Group in Durban is seeking a proactive Facilities Administration professional to support workplace management services and procurement processes. You will monitor work orders, verify WIP, manage the Helpdesk, and handle supplier invoices and documentation, ensuring compliance with financial policies and timely execution.

Responsibility includes meeting administration, budgeting controls, and maintaining accurate records while coordinating with internal teams and suppliers to

Qualifications

• Grade 12 (Matric) is non-negotiable.
• Diploma or equivalent qualification in Business Administration or Facilities Management preferred.
• Minimum 3 years’ experience in facilities management, workplace management, hospitality, or administration.
• Proficient in Microsoft Office Suite and reporting.
• Experience with Infor EAM or similar facilities management systems.

Responsibilities

• Perform site administration to support professional workplace management services.
• Monitor work orders and purchase orders daily to ensure timely execution.
• Conduct monthly verification of WIP and report variances.
• Oversee Helpdesk operation to ensure timely response and resolution.
• Manage supplier documentation, invoices, service reports and delivery notes.
• Maintain filing systems for POs, invoices, quotations and delivery notes.

Skills

Microsoft Office

Infor EAM

Facilities management

Procurement process

Financial administration

Report writing

Customer service

Communication skills

Time management

Organisational skills

English proficiency

Bilingual capabilities

Education

Grade 12/Matric

Diploma in Business Administration

Diploma in Facilities Management

Tools

Infor EAM

Job description

Tsebo Solutions Group in Durban is seeking a proactive Facilities Administration professional to support workplace management services and procurement processes. You will monitor work orders, verify WIP, manage the Helpdesk, and handle supplier invoices and documentation, ensuring compliance with financial policies and timely execution.

Responsibility includes meeting administration, budgeting controls, and maintaining accurate records while coordinating with internal teams and suppliers to