Facilities Manager

Prime South Africa; Gauteng; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A facilities management company in Gauteng seeks a skilled Facilities Manager to oversee day-to-day operations, manage maintenance tasks, and ensure a safe and productive workplace. The ideal candidate will possess a bachelor's degree in Facilities Management and have proven experience in facility management. Strong project management, communication, and organizational skills are essential. This role includes managing security, implementing health and safety protocols, and contributing to wellness programs.

Qualifications

• Proven experience as a Facilities Manager or similar role.
• Experience in managing service teams, contractors, and maintenance projects.
• Knowledge of security systems and building automation systems.
• Experience managing health and safety protocols and wellness programs.

Responsibilities

• Oversee day-to-day operations of the facility.
• Manage preventive and corrective maintenance tasks.
• Coordinate repairs and upgrades to the facility.
• Manage the building's security systems.
• Develop and implement health and safety protocols.

Skills

Project management

Communication skills

Problem-solving

Organizational skills

Proficient in facilities management software

Education

Bachelor's degree in Facilities Management or related field

Certifications in Facilities Management or Health and Safety

Tools

Facilities management software

Microsoft Office Suite

Job description

At Prime, we are committed to creating a supportive and efficient work environment through the expert management of our facilities.

We value a proactive approach to maintaining and enhancing our workplace, ensuring it meets the highest standards for both our employees and operations.

We are looking for a skilled and dedicated Facilities Manager to join our team and contribute to the seamless functioning of our facilities, ensuring a safe, sustainable, and productive workplace for all.

Duties and Responsibilities

• Oversee all day-to-day operations of the facility, ensuring cleanliness, orderliness, and functionality.
• Manage and schedule preventive and corrective maintenance tasks for all equipment, utilities, and infrastructure.
• Monitor facility systems including electrical, plumbing, and solar energy systems to ensure optimal performance.
• Coordinate repairs and upgrades to the facility as needed.
• Procure all necessary equipment, services and consumables.
• Service Teams Management
  • Supervise and coordinate the work of external contractors and in-house service teams.
  • Develop and maintain service contracts, ensuring that the organization receives the best value and quality of service.
  • Ensure that service teams complete tasks within the given timelines and quality standards.
  • Procure and deliver all service-related items including staff refreshments.
• Security & Access Control
  • Manage the building's security systems, including biometric systems, access control, surveillance, and alarm systems.
  • Coordinate with security personnel to maintain a safe and secure environment for employees and visitors.
  • Ensure compliance with safety protocols and emergency procedures.
• Sustainability & Energy Management
  • Monitor and maintain the solar energy systems, ensuring maximum efficiency and sustainability.
  • Develop strategies for energy conservation and water management.
  • Oversee repairs and upgrades to energy systems and utilities.
• Health and Safety
  • Develop and implement health and safety protocols to ensure compliance with local regulations.
  • Regularly assess risk and make recommendations for facility improvements.
  • Organize and implement fire drills, safety trainings, and emergency preparedness plans.
• Wellness Programs
  • Foster a healthy work environment by implementing company wellness programs.
  • Ensure that facilities support the physical and mental well-being of employees.
  • Work with leadership to improve wellness initiatives.
• Project Management
  • Oversee new building projects, renovations, or expansions, managing timelines, budgets, and contractors.
  • Ensure that all projects meet safety, quality, and compliance standards.
  • Handle any related administrative tasks, including procurement and budget management.

Education & Qualifications

• Bachelor's degree in Facilities Management, or related field is preferred.
• Certifications in Facilities Management or Health and Safety (advantageous).

Experience

• Proven experience as a Facilities Manager or in a similar role within a corporate setting.
• Experience in managing service teams, contractors, and maintenance projects.
• Knowledge of security systems, biometric access control, and building automation systems.
• Experience with energy management systems, including solar, electrics, and water systems.
• Experience managing health and safety protocols and company wellness programs.

Skills

• Strong project management and multitasking abilities.
• Detail-oriented, methodical, and highly organized with the ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Ability to work after hours and during weekends when necessary to ensure operations are smooth.
• High sense of responsibility and ownership, with a diligent approach to work.
• Strong problem-solving skills and proactive approach to facility management.
• Proficient in the use of facilities management software and Microsoft Office Suite.