Facilities Coordinator

Oxyon People Solutions; Johannesburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading facilities management firm is seeking a Facilities Coordinator in Johannesburg to oversee health and safety standards and manage facility operations. You will implement risk management strategies and ensure compliance with regulations. The ideal candidate has a relevant Bachelor's Degree, project management experience, and strong organizational skills. This role offers the opportunity to make impactful decisions in a dynamic environment.

Qualifications

• Proven experience as a Facilities Coordinator, Project Manager, or similar role.
• OHSA trained with knowledge in facility operations.
• Experience in project management from conception to delivery.

Responsibilities

• Coordinate and oversee Occupational Health and Safety.
• Ensure company compliance with health and safety regulations.
• Manage incident prevention, investigations, and management.

Skills

Excellent organizational skills

Ability to multitask in a fast-paced environment

Strong problem-solving skills

Effective time management

Excellent verbal, written, and presentation skills

Education

Grade 12 or equivalent

Relevant Bachelor's Degree or equivalent qualifications

Tools

Microsoft Office

Job description

The Facilities Coordinator is responsible for overseeing all activities inside the buildings to ensure that health, safety, and security standards are met, and arranging repairs when necessary. This position also involves educating, advising, and counseling staff on health, security, safety, and risk management to reduce or transfer risks.

Main Duties Will Include but Will Not Be Limited to:

• Formulate, implement, administer, and evaluate health, safety, security, and risk management strategies to manage these aspects efficiently and cost-effectively.
• Educate, advise, and counsel staff on health, security, safety, and risks, aiming to reduce or transfer risks.
• Coordinate and oversee Occupational Health and Safety.
• Stay informed about dynamic changes within the business and make optimal decisions regarding health, security, safety, and risk mitigation based on these changes.
• Ensure the company complies with health and safety regulations.
• Manage incident prevention, investigations, and management.
• Create and maintain comprehensive documentation, plans, and reports.
• Conduct quality assurance tests to meet standards and requirements.
• Address minor issues or arrange repairs when needed.
• Coordinate project management activities, resources, equipment, and information.
• Oversee project administration, including daily reports and inspections.
• Analyze risks and opportunities throughout each project.
• Manage project procurement activities.
• Monitor project progress and resolve issues as they arise.
• Perform other duties as assigned.
• Maintain a perpetual positive attitude and enthusiasm.

Qualifications

• Grade 12 or equivalent.
• Relevant Bachelor's Degree or an equivalent combination of facilities and maintenance qualifications and work experience.
• Proven experience as a Facilities Coordinator, Project Manager, or similar role.
• OHSA trained.
• Proficient in Microsoft Office.
• Supervisory and team leadership skills with the ability to motivate, develop, and supervise others.

Experience and Knowledge

• Experience in project management from conception to delivery.
• Familiarity with safety, risk management, and quality assurance control.
• Occupational health and safety experience.
• Knowledge of training and supervisory/management techniques.
• Understanding of business processes and functions.
• Good knowledge of health, safety, and security requirements.

Skills and Personal Attributes

• Excellent organizational skills.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving skills.
• Effective time management.
• Excellent verbal, written, and presentation skills.
• In-depth knowledge of building safety regulations and security protocols.