Executive Team Assistant

Absa Group Limited; Johannesburg; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading financial services organization in Johannesburg is looking for an experienced Executive Team Assistant. The candidate will provide administrative support to the Business Banking Compliance Executive Head and manage daily tasks for the team. Applicants should have 5-10 years of Executive Administration experience and a Higher Diploma in Office Administration. The role involves organizing meetings, managing diaries, and maintaining project documentation. This is an excellent opportunity for a detail-oriented professional.

Qualifications

• 5 - 10 years of Executive Administration experience is required.
• Higher Diploma in Office Administration is mandatory.

Responsibilities

• Coordinate daily team tasks to ensure policy compliance.
• Provide administrative support to the Business Banking Compliance Executive Head.
• Manage diary and remind about future commitments.
• Organise meetings and logistics arrangements.
• Liaise with travel agent for team travel bookings.
• Take minutes of team meetings and distribute them.
• Manage general office administration tasks.
• Maintain contact databases and project documentation.

Skills

Executive Administration experience

Office Administration

Education

Higher Diplomas in Office Administration

Job description

Overview

Job title : Executive Team Assistant

Job Location : Gauteng, Johannesburg

Deadline : November 30, 2025

Responsibilities

• To coordinate, plan & deliver day-to-day team tasks & activities in order to execute administration services accurately & timeously in support of org. policy compliance through the execution of predefined objectives as per agreed SOPs.
• Provide administrative and secretarial support to the Business Banking Compliance Executive Head and the reporting team
• Manage the diary of the direct line manager and team where required, reminding him / her / them of future commitments and matters requiring attention.
• Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.
• Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process.
• Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed
• On request from any team member, print and bind presentations or newsletters or other material.
• Take charge of office moves for team members including liaison with building management and IT.
• Take charge of general office administration including ordering of stationery and groceries, restocking printers etc. Ensure that adequate reserve stock is ordered.
• Build and maintain a contact database for the team and ensure that data is kept current.
• Maintain project documentation for departmental projects on request. Ensure that documents and reports are adequately completed by team members.
• Maintain files for team documentation.
• Record and relay telephone messages for team members who are out of the office.
• Type correspondence, management reports or other documents on request from the line manager or any team member.

Qualifications

• 5 - 10 years Executive Administration experience
• Higher Diplomas : Office Administration (Required)

End Date / Notice

End Date : November 10, 2025

End of Description