Executive Team Assistant

Absa Group; Johannesburg; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A local bank with regional and international expertise is seeking an Executive Administrator to coordinate administrative tasks, manage schedules, and provide support to the Business Banking Compliance Executive. The role requires 5-10 years of executive administration experience and a Higher Diploma in Office Administration. Join our dynamic team to contribute to our growth journey.

Qualifications

• 5 -10 years Executive Administration experience
• Higher Diplomas: Office Administration required

Responsibilities

• Provide administrative and secretarial support to the Business Banking Compliance Executive Head.
• Manage the diary of the direct line manager and team.
• Organise meetings and functions for the team including logistics arrangements.
• Liaise with the in-house travel agent to do travel bookings for team members.
• Participate in team meetings to take minutes of the meetings.
• Take charge of office moves for team members.
• Take charge of general office administration.
• Build and maintain a contact database for the team.
• Maintain project documentation for departmental projects.
• Record and relay telephone messages for team members.
• Type correspondence, management reports or other documents on request.

Job description

Empowering Africa’s tomorrow, together…one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

To coordinate, plan & deliver day-to-day team tasks & activities in order to execute administration services accurately & timeously in support of org. policy compliance through the execution of predefined objectives as per agreed SOPs.

Job Description

Requirements

• Provide administrative and secretarial support to the Business Banking Compliance Executive Head and the reporting team
• Manage the diary of the direct line manager and team where required, reminding him/her/them of future commitments and matters requiring attention.
• Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.
• Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process.
• Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed.
• On request from any team member, print and bind presentations or newsletters or other material.
• Take charge of office moves for team members including liaison with building management and IT.
• Take charge of general office administration including ordering of stationery and groceries, restocking printers etc. Ensure that adequate reserve stock is ordered.
• Build and maintain a contact database for the team and ensure that data is kept current.
• Maintain project documentation for departmental projects on request. Ensure that documents and reports are adequately completed by team members.
• Maintain files for team documentation.
• Record and relay telephone messages for team members who are out of the office.
• Type correspondence, management reports or other documents on request from the line manager or any team member.

Minimum requirement

• 5 -10 years Executive Administration experience

Education

Higher Diplomas: Office Administration (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised.