Executive Team Assistant

Airbus; Gauteng; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A leading aerospace company is seeking an experienced Executive Team Assistant to support the Senior Leadership team in South Africa. This role involves managing the CEO’s diary, coordinating meetings, and ensuring smooth operations of the executive office. The ideal candidate has over 5 years of experience and strong organizational and communication skills. The position offers a dynamic work environment focused on inclusivity and flexible arrangements.

Qualifications

• Minimum 5 years’ experience as an Executive Assistant.
• Ability to prioritize tasks and meet deadlines under pressure.

Responsibilities

• Provide executive assistance to the CEO and Company Secretary.
• Manage projects independently.
• Ensure the effective functioning of the Board and its Committees.

Skills

Organizational skills

Communication skills

MS Office proficiency

Attention to detail

Education

Relevant qualification and experience

Job description

Job Description

The role of the Executive Team Assistant will be to provide high level administrative support to the Senior Leadership team within South Africa and work closely with the CEO’s office as well as other key stakeholders to ensure smooth day‑to‑day operations of the executive office.

Key Responsibilities

• Provide executive assistance to the CEO and/or Company Secretary, including diary management, meeting coordination, travel arrangements, preparing correspondence and presentations and general administrative duties.
• Act as focal point for internal and external stakeholder queries, managing sensitive information with discretion and maintaining confidentiality at all times.
• Manage projects independently, identifying areas where process improvements can be made and implementing solutions.
• Ensure the effective functioning of the Board & its Committees by preparing agendas, minutes and follow up actions; liaising with the Company Secretary on the distribution of board papers; organizing meetings and keeping track of action items; and ensuring that board members are kept informed of relevant developments.
• Take ownership for the induction of new employees, providing guidance on company policies and procedures, and assisting in the administration of HR related matters such as leave forms and medical claims.
• Maintain filing systems and databases, record keeping and minute taking.
• Perform any other duties that may be assigned to you from time to time.

Qualifications

• Relevant qualification and experience.
• Minimum 5 years’ experience working as an Executive Assistant.
• Highly developed organisational skills with meticulous attention to detail.
• Excellent communication skills – verbal and written.
• Demonstrated ability to prioritise tasks and meet deadlines under pressure.
• Proven proficiency using MS Office applications (in particular Excel).
• Experience in managing multiple calendars and coordinating meetings.
• Ability to interact with people at all levels, both verbally and in writing.
• Must have a valid driver’s licence.
• Awareness of potential compliance risks and a commitment to act with integrity.

Legal and EEO Statements

This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment.

We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all.

As such, we will never ask for any type of monetary exchange in the frame of a recruitment process.

Any impersonation of Airbus to do so should be reported to .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.