Executive Personal Assistant To Managing Director Vacancy : Hazendal Wine Estate

Vansa; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent wine estate in Cape Town is seeking an Executive Personal Assistant to support the Managing Director. The role requires exceptional organisational skills and a proactive approach, with responsibilities including schedule management, communication tasks, and project support. The ideal candidate will have over 5 years of experience in a similar role, preferably within the hospitality or wine industry. A reliable vehicle and a valid driver's license are required.

Qualifications

• Minimum 5 years' experience supporting a senior executive (MD, CEO, or equivalent).
• Experience in the hospitality, travel, or wine industry is highly desirable.
• Must have own reliable vehicle and a valid driver's license.

Responsibilities

• Provide high-level administrative, secretarial, and operational assistance to the MD.
• Coordinate the MD's calendar and manage travel plans.
• Draft, review, and send correspondence on behalf of the MD.
• Prepare for meetings and compile agendas.

Skills

Organisational skills

Communication abilities

Emotional intelligence

Time-management skills

Problem-solving

Education

Matric / Grade 12

Office Administration / Secretarial Diploma or equivalent

Tools

Microsoft Office Suite

Job description

EXECUTIVE PERSONAL ASSISTANT TO MANAGING DIRECTOR VACANCY : HAZENDAL WINE ESTATE

Executive Personal Assistant to the Managing Director – Wine Estate & Hospitality

Reporting to : Managing Director (MD)

Working Hours :

Flexible, including occasional evenings and weekends as required by business operations.

We are seeking a highly professional and proactive Executive Personal Assistant (PA) to support the Managing Director of a dynamic and fast-paced Wine Estate & Hospitality business.

This role requires exceptional organisational skills, discretion, and the ability to adapt to a flexible and sometimes unpredictable schedule.

The ideal candidate will have a proven track record of supporting C-level executives and an understanding of the operational demands within the wine & hospitality industry.

Key Responsibilities :

• Executive Support : Provide high-level administrative, secretarial, and operational assistance to the MD.
• Schedule & Travel Management : Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements.
• Communication Management : Draft, review, and send correspondence on behalf of the MD.
• Act as the primary point of contact between the MD and internal / external stakeholders.
• Meeting Coordination : Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
• Project Support : Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently.
• Office Oversight : Maintain an organised and professional office environment for the MD and executive team.
• Stakeholder Engagement : Build and nurture relationships with key stakeholders, clients, partners, and internal teams.
• Confidentiality & Discretion : Handle sensitive information with the utmost confidentiality and professionalism.
• Prioritisation & Time Management : Help the MD manage workload, prioritise commitments, and remain focused on strategic goals.
• Flexibility & Availability : Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

Required Qualifications, Experience & Skills :

• Matric / Grade 12 (essential)
• Office Administration / Secretarial Diploma or equivalent (preferred)
• Minimum 5 years' experience supporting a senior executive (MD, CEO, or equivalent)
• Experience in the hospitality, travel, or wine industry is highly desirable
• Must have own reliable vehicle and a valid driver's license
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time-management skills
• Excellent verbal and written communication abilities
• High emotional intelligence and interpersonal skills
• Ability to multitask and work under pressure
• Discreet, trustworthy, and proactive in problem-solving