Executive Personal Assistant To Chief Food Technology & Sustainability Officer

Woolworths; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading retail company in Cape Town is seeking an Executive Personal Assistant to provide comprehensive support to the Chief Food Technology & Sustainability Officer. This role requires strong organizational skills, the ability to manage multiple tasks, and effective communication. The ideal candidate will have significant experience at the executive level, proficiency in Microsoft Office applications, and a professional demeanor. The position offers a permanent contract with market-related remuneration.

Qualifications

• Minimum 3 – 5 years' work experience at executive level.
• Ability to consolidate strategic information and documentation.
• Exceptional customer service and conflict resolution skills.

Responsibilities

• Provide advanced, efficient administrative support to the Chief Food Technology & Sustainability Officer.
• Manage inbox and high volumes of incoming emails.
• Coordinate local and international travel arrangements.

Skills

Executive Secretarial diploma or similar qualification

3 – 5 years' work experience at executive level

Strong interpersonal skills

High level of PC literacy (MS Word, Excel, PowerPoint)

Effective communication skills

Strong planning and organisational skills

Project management skills

Education

Executive Secretarial diploma

Tools

MS Word

Excel

PowerPoint

Microsoft Outlook

Job description

EXECUTIVE PERSONAL ASSISTANT TO CHIEF FOOD TECHNOLOGY & SUSTAINABILITY OFFICER Listing reference : woolw_

• Listing status : Under ReviewApply by : 26 May
• Position summaryIndustry : FMCG & Supply ManagementJob category : Other : FMCG, Retail, Wholesale and Supply ChainLocation : Cape TownContract : PermanentRemuneration : Market RelatedEE position : NoIntroductionTo provide a professional and comprehensive Executive Personal Assistant service and administrative support to The Chief Food Technology & Sustainability Officer and team in Foods.Provide an advanced, efficient, confidential administrative service to the Chief Food Technology & Sustainability Officer, including effective diary management, agenda co-ordination, document preparation, screening of calls and general office management (filing, stationery etc).

Effective management of inbox to deal with the high volumes of incoming emails, responding in a professional manner where appropriate, and highlighting emails for urgent attention. Interpret / anticipate systemic impacts of business / other issues (e.g. calendar changes) and exercise judgment in selecting the most appropriate course of action to ensure issues are dealt with efficiently and effectively. Book and co-ordinate efficient local and international travel arrangements. Assist with budget management of the department. Process invoices and ensure recons are kept. Provide effective personal support services. Ensure that all documents are saved (with the appropriate version control) on the relevant drives and manage access to these folders to ensure confidentiality. Provide advanced and efficient admin support in terms of research, creating presentations, consolidating and editing / checking of all documents. General administration 3 year Executive Secretarial diploma or other relevant / similar tertiary qualification Minimum 3 – 5 years' work experience at executive level Ability to effectively consolidate strategic information and documentation Budgeting skills and understanding of the Woolworths' financial processes Professional, enthusiastic, and confident with strong interpersonal skills Ability to build strong networks and strategic relationships with internal and external stakeholders High level of PC literacy skills (MS Word, Excel, Power Point and Microsoft Outlook), including formatting skills Effective communication skills – both verbal and written Project Management skills -including accuracy and attention to detail Exceptional customer service and conflict handling skills Strong planning and organisational skills – delivery focused and action-oriented Ability to multi-task, to prioritise workload and to work under pressure Ability to work and make decisions independently and excellent judgement Ability to deal with ambiguity and change