Executive Personal Assistant To Ceo

Ratp Dev; Gauteng; On-site; ZAR 150 000 - 200 000; Full time

Job summary

An innovative transportation company in South Africa is looking for an Executive Personal Assistant to provide comprehensive assistance to the CEO. The ideal candidate should have over 5 years of PA experience and possess exceptional skills in calendar management, travel coordination, and document drafting. This position requires strong discretion and excellent communication abilities. The role is permanent and full-time with competitive compensation.

Qualifications

• At least 5 years' working experience in a PA or secretarial role.
• Experience in managing sensitive information with discretion.
• Strong initiative and self-motivation.

Responsibilities

• Manage the CEO's calendar, travel, and meetings.
• Prepare and review correspondence, reports, and presentations.
• Coordinate Board and executive team meetings.
• Serve as the primary liaison between the CEO and stakeholders.
• Track key projects and support business document preparation.

Skills

Calendar management

Travel coordination

Document drafting

Excellent written communication

Excellent verbal communication

Discretion & confidentiality

MS Office Suite proficiency

Problem-solving ability

Adaptability

Stakeholder engagement

Education

Diploma or degree in Business Administration or Office Management

Tools

Visio

Virtual meeting tools

Job description

Executive Personal Assistant to CEO

Permanent contract, full-time, from R to R gross salary per year.

At least 2 years of experience (Junior level). BTEC Higher National Diploma, Diploma of Higher Education Assistant/Office Manager.

BOC has an exciting opportunity for an individual to join our dynamic team, if this is you, we want you.

Mission & Purpose

The purpose of the role is to provide comprehensive assistance to the CEO.

Principal Accountabilities

• Manage the CEO's calendar, travel, and meetings to ensure effective time management.
• Prepare and review correspondence, reports, and presentations on behalf of the CEO.
• Coordinate Board and executive team meetings, including agendas, minutes, and action items.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Track and follow up on key initiatives and business priorities.

Specific Responsibilities

• Manage the CEO's calendar, schedule, and business and personal travel arrangements to optimize efficiency.
• Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO.
• Coordinate Board and executive team meetings, including preparing agendas, minutes, and action trackers.
• Anticipate the CEO's needs, ensuring preparedness for meetings, engagements, and key decisions.
• Research and prepare briefing materials for discussions and external engagements.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Assist in screening calls, email, transmittals, and visitors.

Stakeholder Engagement

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Have a thorough understanding of the business and stakeholders.
• Liaise with executives, managers, and external partners to ensure alignment and timely communication.
• Maintain discretion and confidentiality when handling sensitive matters.

Operational Coordination

• Monitor progress of key projects and initiatives, flagging risks or delays for CEO attention.
• Support preparation of business and strategy documents, including board packs and executive reports.
• Manage special projects as assigned by the CEO.

Profile

• Educational Level: A diploma or degree in Business Administration or Office Management or any related qualification.
• Years of Experience: At least 5 years' working experience in a PA or secretarial role.
• Other Technical / Professional Skills / Qualifications: Experience in Visio will be an advantage.
• Skills: Administrative mastery (Calendar management, travel coordination, meeting preparation, document drafting); Business acumen (Understanding of the CEO's business context, strategy, and industry); Communication (Excellent written and verbal communication skills); Discretion & confidentiality (Ability to handle sensitive information responsibly); Technology proficiency (MS Office Suite, virtual meeting tools); Problem-solving & adaptability (Ability to anticipate needs and act proactively); Leadership support skills (Stakeholder engagement, board liaison, preparation of reports/presentations).
• Personal Attributes: Professionalism, integrity, and discretion. High level of initiative and self-motivation. Flexible and adaptable to dynamic business needs. Commitment to excellence and continuous improvement.

Closing date is 26th September.

Location: 1 Alsation St, Midrand, Afrique du Sud.