Executive Personal Assistant

JustTheJob.co.za; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local recruitment service in Sandton is seeking an Executive Personal Assistant to provide administrative support to the CEO. Key responsibilities include managing the diary, handling travel arrangements, and facilitating communication between departments. The ideal candidate will have a PA Diploma, 6-7 years' experience at a senior level, and excellent skills in Microsoft Office. Strong communication and organizational skills are essential for success in this role. Join a dynamic team where your contributions will be crucial to the CEO's effectiveness.

Qualifications

• Minimum Grade 12 with a recognized Secretarial or PA Diploma.
• 6-7 years' experience in a senior personal assistant role.
• Excellent computer literacy and proficiency in MS Office.

Responsibilities

• Manage all PA and secretarial duties effectively.
• Handle electronic diary management efficiently.
• Organize travel and prepare complex itinerates.

Skills

Excellent computer literacy

Strong communication skills

Service orientation

Proactive management

Ability to handle pressure

Education

Grade 12 and a recognized Secretarial or PA Diploma

6-7 years as a secretary or personal assistant at a senior level

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Baan (ERP)

Job description

Job Summary

Executive Personal Assistant (Administration) - Sandton Job Summary This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are;

Qualifications

• Minimum: Grade 12 and a recognized Secretarial or PA Diploma +
• Extensive experience as a secretary or personal assistant at a senior manager/executive level in a corporate environment. 6-7 years' experience,
• Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook
• Must be confident in all communication have a strong service orientation and focus.
• The ability to manage upwards and be pro‑active
• Ability to handle pressure in a professional manner
• ACI candidate.

Key Responsibilities

• Overall PA and secretarial duties
• Efficient electronic diary management
• Liaison between CE office and other departments (internal and external)
• Daily correspondence including telephone calls screening
• Organizing travel and preparing complex travel itinerates (local and international)
• Professionally plan and manage meetings, functions and events
• Minute taking and meeting support
• Managing and reviewing filing and office systems
• Assist the Executive teams with administrative activities and travel arrangements
• Processing purchase orders on Baan (ERP)
• Preparing monthly travel reports
• Ensuring all monthly management reports are consolidated and distributed
• Sourcing and ordering stationery and office equipment
• Liaising with Executives direct reports and clients

Personal Attributes

• Excellent inter-personal and people skills
• High level of confidentiality and integrity
• Excellent verbal and written communication skills
• Ability to work under pressure to meet stringent deadlines
• Attention to detail and accuracy is essential
• Energetic, self-motivated and a proactive team player
• Must have a professional demeanor
• Excellent administration skills
• Complete-finisher with a follow through aptitude
• Sense of urgency and delivery orientation
• Efficient and well organized

Executive Personal Assistant Administration • Sandton, South Africa