Executive Personal Assistant

CA Support CC; Worcester; On-site; ZAR 200 000 - 350 000; Full time

Job summary

A private support services company in Worcester is seeking an Executive Personal Assistant to provide comprehensive support to directors. This role involves managing schedules, coordinating travel, drafting communications, and handling personal tasks. The ideal candidate is organized, professional, and has previous experience as an executive assistant. Join this dynamic team and contribute to the efficient running of both personal and professional affairs.

Qualifications

• Proven experience as a Personal or Executive Assistant, ideally at director level.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate calendars and schedule meetings.
• Arrange domestic and international travel.
• Prepare briefing documents and follow up on action items.
• Draft and manage email and written communications.
• Handle personal and family-related tasks discreetly.

Skills

Strong organizational skills

Multitasking

Excellent communication

Proficiency in Microsoft Office Suite

Discretion and professionalism

Education

Matric certificate

Further administrative or business qualifications

Job description

Reference : CPT001357-NP-1

EXECUTIVE PERSONAL ASSISTANT

Location: Worcester

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support Directors and ensure the smooth running of their professional and personal affairs. This role offers a unique blend of executive support, day-to-day coordination, and light property administration, making it ideal for someone who enjoys variety and thrives in a dynamic environment.

Responsibilities

• Diary and Schedule Management: Coordinate calendars, schedule meetings, and proactively manage deadlines to ensure directors' time is optimized.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries for directors and their families.
• Meeting Preparation & Follow-up: Prepare briefing documents and follow up on action items.
• Correspondence & Communication: Draft, review, and manage email and written communications on behalf of the directors.
• Personal Task Management: Handle a range of personal and family-related tasks discreetly and efficiently.
• Project and Event Assistance: Support special projects and events, ensuring smooth planning and execution.
• Financial & Administrative Support: Manage expense claims, oversee payments (personal and business-related), and maintain budgets where needed.
• Document Preparation: Draft, proofread, and file confidential documents, including contracts, company secretarial documents, and audit support materials.
• Errands & Ad Hoc Support: Coordinate errands, client gifting, and day-to-day assistance as required.
• Property Administration Support: Liaise with tenants and agents on property-related queries, coordinate solutions, assist with insurance claims, lease document management, utility tracking, and handle municipal queries (City of Cape Town, Eskom). Post and manage online property advertisements as needed.

Requirements

• Matric certificate; further administrative or business qualifications preferred.
• Proven experience as a Personal or Executive Assistant, ideally at director level.
• Strong organizational and multitasking skills with the ability to manage a broad variety of tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and emotional intelligence.
• Valid driver’s license and own transport.

How to Apply

If you're interested in this opportunity, please:

• Apply online at the company website
• Click on the Apply button
• Or email a comprehensive CV with 'PERSONAL ASSISTANT' in the subject line

We thank all applicants for their interest. Please note that only shortlisted candidates will be contacted.

Key Skills

Senior Care, Time Management, Google Docs, Hoyer Lift, QuickBooks, Infection Control Training, Caregiving, Office Experience, Personal Assistant Experience, Home Care, Alzheimer's Care, Administrative Experience

Employment Type: Full-Time

Experience: Years

Vacancy: 1