Executive Personal Assistant

University of Fort Hare; Umhlanga Rocks; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prestigious university in Umhlanga Rocks is seeking a sharp Executive Personal Assistant. This pivotal role requires an organized individual who excels at managing communications, schedules, and operational support for senior executives. The ideal candidate will possess outstanding administration skills, be tech-savvy, and have relevant experience in a senior PA or Executive Assistant position. Join a dynamic environment where you will utilize technology to streamline processes and provide top-tier support.

Qualifications

• Relevant experience in a senior PA / Executive Assistant role.
• Outstanding administration and customer service skills.
• Proficient in Office 365 and other relevant tools.

Responsibilities

• Coordinate with executives, staff, clients, and suppliers.
• Manage complex diaries, logistics, and communications.
• Prepare presentations, reports, and operational support.

Skills

Strong communication skills

Administration skills

Time management

Tech-savvy

Attention to detail

Education

Degree in relevant field

Tools

Office 365

Adobe Sign

Xero

Mailchimp

Job description

Executive Personal Assistant - A Role for a True Powerhouse

Are you a sharp, highly organised, take‑charge Executive PA who thrives at the centre of fast‑moving, high‑level decision‑making? This is a rare opportunity for an exceptional Personal Assistant to work closely with the Owners across multiple boards and diverse businesses, becoming a trusted right‑hand partner rather than “just” support.

This role is for someone who thinks ahead, connects the dots, communicates effortlessly with senior executives, and uses technology intelligently to simplify complexity.

What you’ll be doing:

• Acting as the central point of coordination between the Owners, executives, staff, clients, and suppliers.
• Managing complex diaries, meetings, travel, logistics, and confidential communications.
• Preparing presentations, reports, minutes, and monthly management packs.
• Overseeing office administration, infrastructure, and day‑to‑day operational support.
• Supporting HR administration including recruitment documentation, payroll support, and leave schedules.
• Running professional and personal errands with discretion and efficiency.
• Improving systems, processes, and workflows using technology and AI tools.

Who you are:

• An experienced Executive PA with a confident, strong personality and exceptional judgement.
• Highly organised, detail‑driven, and able to juggle multiple priorities with ease.
• A natural communicator with excellent written and verbal English.
• Tech‑savvy and curious, eager to learn new software and have experience working with AI to work smarter.
• Discreet, trustworthy, and comfortable operating at executive and board level.

What you bring:

• Relevant experience in a senior PA / Executive Assistant role (Degree preferred).
• Outstanding administration, time management, and customer service skills.
• Strong knowledge of Office 365 (Word, Excel, Outlook, PowerPoint) and experience with tools such as Teams, Adobe Sign, Xero, Mailchimp, and more.