Executive Personal Assistant

Numeral XII (Pty) Ltd.; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic support services company is seeking a Personal Assistant to the CEO to enhance organizational efficiency. The ideal candidate will have a degree or diploma in a related field and 3–4 years of executive support experience. Responsibilities include managing emails and calendar, preparing documents for meetings, and organizing travel arrangements. The role demands excellent communication skills, attention to detail, and the ability to maintain confidentiality in a fast-paced environment.

Benefits

Access to on-site gym

Two on-site restaurants

Qualifications

• 3-4 years’ experience in executive secretarial or administrative support.
• Self-motivated and disciplined.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Provide professional and confidential administrative support.
• Manage CEO’s e-mails and diary effectively.
• Organize business and private travel arrangements.
• Prepare documents for meetings.
• Take minutes during meetings.

Skills

Organizational skills

Communication skills

Time-management skills

Attention to detail

Independence

Education

Degree or Diploma in Business Management, Secretarial or similar field

Tools

Microsoft Office Suite

Job description

Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written / verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because

WE’RE HIRING!

It’s our mission to unleash the potential in our team, and we know that teams perform best when they are diverse

and each individual feels that they belong. That’s why we want you to join us in the capacity of Personal Assistant to the CEO. This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency.

So, who are we and why would you want to join us?

We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leader in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands. We work smart, we work hard, but we have fun doing it!

Companies in our group include:

• LNDR – a lending solutions provide
• Cryosave – A bank for newborn stem cells
• APS – an outsourced call centre management company

What can we offer you? Some of our benefits include:

• Modern fit-for-purpose people practices.
• Working in a state-of-the‑art tech building that includes access to on‑site gym to help you grow your fitness as much as you do your brain.
• Two on‑site restaurants that will have you inhaling aromas of mouth‑watering lunchtime dishes, and freshly brewed coffee. At Fintech campus that’s just a part of the rhythm of the day.

Great, so who would be a good fit?

An organisational specialist who is an expert in ensuring the CEO’s life, communication, contacts, tasks and diary are managed in a highly efficient manner. Someone with interpersonal skills is a must as well as great writing and communication skills. Responsible for providing unwavering support whilst maintaining a positive attitude. Ensuring a high level of attention to detail and accuracy is applied relating to all tasks received, whilst always maintaining confidentiality.

What would such a fantastic individual’s duties include?

• Providing professional and confidential administrative support.
• E‑mail and Diary management for CEO and General Office Administration.
• Providing support to the CEO by managing e‑mails, setting up of meetings and coordinating all the resources associated with same.
• Maintaining and setting up new templates relating to forms and other documentation regularly used.
• Providing logistical support to the CEO in the execution of his duties.
• Organization and booking of seminars and conferences for CEO and staff including: bookings, expense requisitions, obtaining authorisation, follow up, sending to relevant stakeholders.
• Organising business and private travel arrangements.
• Communicating verbally and electronically with internal and external clients.
• Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries.
• Dealing with businesses or client queries and enquiries.
• General Administration and any ad‑hoc duties/projects that will be assigned from time to time.
• Event planning and management.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Creation of documents, letters, mails and PowerPoint presentations for the Group CEO.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing contacts, databases and filing systems.
• Minute taking during meetings.
• Prepare all documents and materials necessary for all committee and Board of Directors/Exco meetings (dates/attendee list/logistics/catering).
• Data capturing.

Are there any specific skills and attributes required?

• Someone who uses initiative and is proactive in all tasks given to them.
• Someone who can work independently and without supervision.
• Self‑motivated and disciplined.
• Someone who is resourceful when uncertainty arises.
• An unwavering ability to remain professional at all times.
• Someone who is cordial and amenable.
• Applying a level of assertiveness when required.
• Someone who is not afraid of change and can adapt.
• A high level of focus applied at all times.
• The ability to apply logical thinking, especially when problems arise.
• High attention to detail.
• Someone who has the ability to always maintain a high level of confidentiality.

Meet them; apply, apply, apply:

• A Degree or Diploma in Business Management, Secretarial or similar field.
• 3–4 years’ executive secretarial and/or administrative support experience.
• Highly computer literate with experience in Microsoft Office Suite (non‑negotiable).
• Own reliable vehicle and a valid driver’s licence.
• The ability to work longer hours and thrive within a fast‑paced, demanding environment.
• Someone who is driven to succeed, who is looking for exposure to grow as a personal assistant or to become an executive.