Executive Personal Assistant

Old Mutual South Africa; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable finance and insurance company in Johannesburg is seeking an Executive Personal Assistant to provide high-level administrative support to Senior Executives. The role includes managing complex diaries, coordinating meetings and travel, and ensuring confidentiality. Candidates should have strong organizational skills, a Matric qualification, and 3-5 years of PA experience, with proficiency in MS Office. This position is on-site in Sandton.

Qualifications

• 3-5 years of senior level PA experience.
• Experience in managing budgets.
• High level of ownership and independence.

Responsibilities

• Manage complex diaries for executives.
• Co-ordinate meetings and travel arrangements.
• Support executive managers by collating reports and drafting correspondence.

Skills

Strong organizational skills

Proactive problem-solving

Excellent communication

Attention to detail

Ability to work under pressure

Stakeholder management

Education

Matric

Secretarial or Office Admin qualification

NQF Level 3 & NQF Level 2

Tools

MS Office

Job description

Overview

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. The Executive Personal Assistant provides high-level administrative support to Senior Executives, managing complex diaries, coordinating meetings and travel, handling confidential information, and supporting office operations. The role requires strong organisational skills, proactive problem-solving, and the ability to work independently. This is a Johannesburg-based role and requires the incumbent to be in the Sandton office. Business Portfolio: Group Technology and Transformation.

Responsibilities

• Effective management of diaries (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).
• Provide department with support in relation to arranging functions, venue bookings, and making travel arrangements when necessary.
• Responsible for office infrastructure, e.g. office equipment and ordering stationery.
• Accountable for completing tasks of a personal nature on behalf of the senior manager.
• Could be accountable for the management of a budget or significant spending on a budget.
• Ensure that the Executives are equipped with necessary documentation to proceed with meetings.
• Organise complex and detailed travel plans and itineraries (local and international), and compile documents for travel-related meetings. Facilitate visas, forex and booking as well as logistics.
• Responsible for the procurement of assets, arranging relevant access and provision of relevant documentation for new hires reporting into the Executive Managers.
• Support the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired the Executives (if required).
• Ability to redirect tasks, queries and escalations to relevant Executive’s direct reports.
• Keep a schedule of deadlines and assist manager to achieve them. Manages expectations when deadlines are going to be missed.
• Manage and ensure the sign-off and processing of supplier invoices. Maintains confidentiality of information.
• Develop and manage an efficient filing system.
• Perform secretarial duties for executives and other senior employees in the team, when required.
• Supports vendors and external parties with logistics on behalf of executive manager.

Requirements: Skills, Qualifications and Experience required

• Matric
• Preference for Secretarial or Office Admin qualification
• 3-5 years senior level PA experience
• Proficiency in MS Office Some technical knowledge about area of operation
• Experience in managing budgets
• Excellent organisational skills
• Attention to detail
• Deadline orientated
• Ability to prioritise work in order of importance and risk
• Excellent communication and interpersonal skills
• Strong pro-active problem-solving skills
• Ability to work under pressure
• Good interpersonal skills
• High level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)
• Adequate stakeholder management experience (working with Executives)

Competencies

• Directs Work: Providing direction, delegating, and removing obstacles to get work done.
• Drives Results: Consistently achieving results, even under tough circumstances.
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Manages Complexity: Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
• Tech Savvy: Anticipating and adopting innovations in business-building digital and technology applications.

Skills

Skills: Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

29 October 2025, 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question. The Old Mutual Story!