Executive Personal Assistant

Medpharm Recruitment; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A reputable Medical Aid Administrator is seeking an experienced Executive Personal Assistant to provide efficient and accurate Executive Administrative support to the CEO and Executive Team. This role requires excellent organizational skills and the ability to multitask. Key responsibilities include managing diaries, organizing meetings, arranging travel, and maintaining administrative systems. Ideal candidates must have Grade 12, relevant qualifications, and experience in Medical Aid Scheme Administration. Strong communication and interpersonal skills are essential.

Qualifications

• Medical Aid Scheme Administration experience is required.
• Knowledge of industry legislation and regulations is mandatory.
• Experience with policies and procedures, and ISO principles is preferred.

Responsibilities

• Acting as a first point of contact for the CEO and Executive Team.
• Managing diaries and organizing meetings and appointments.
• Booking and arranging travel, transport, and accommodation.
• Typing, compiling, and preparing reports and correspondence.

Skills

Outstanding organisational and time management skills

Excellent verbal and written communications skills

Ability to multitask and prioritize daily workload

Discretion and confidentiality

Education

Grade 12 with South African Citizenship

Personal Assistant Qualification

Tools

MS Office

Job description

A reputable Medical Aid Administrator is seeking an experienced Executive Personal Assistant to provide an efficient and accurate Executive Administrative support service to the CEO and the Executive Team, for the smooth operation of the business.The role of the Assistant involves a great deal of multitasking.

You will work with teams, groups, Management, and Executives.

Engage in planning functions, flights, accommodation, agendas, communication, PowerPoint presentations, according to the needs of these teams.

Much of the work involves oral and written communication, Word processing and dealing with email and telephone enquiries. A successful P.A. is critical to the efficiency of an organization and this team is looking for an individual who can become an integral part of their business and culture. Duties: Acting as a first point of contact: dealing with correspondence and phone calls. Managing diaries and organising meetings and appointments, often controlling access to the manager / executive. Booking and arranging travel, transport and accommodation. Organising events and conferences.

Reminding the manager / executive of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Managing databases and filing systems. Implementing and maintaining procedures / administrative systems. Liaising with Staff, Suppliers and Clients. Collating and filing expenses. Miscellaneous tasks to support their manager, which will vary according to the sector and to the Manager's remit, e.g. completing corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research. Take dictation and minutes. Source office supplies.

• Produce reports, presentations and briefs.
• Replying to emails, faxes and post. Assisting with projects their manager might be working on by researching or writing reports. Behave in alignment with the Organisation's values. Requirements: • Grade 12 with South African Citizenship • Personal Assistant Qualification Experience: • Medical Aid Scheme Administration experience • MS Office • Industry / Legislation and regulations • Council circulars • Product knowledge • Policies and Procedures • ISO Principles Knowledge and Skills: • Outstanding organisational and time management skills • Ability to demonstrate knowledge of a broad range of Stakeholder relations activities.
• Organisational and planning skills • Drive for results • Ability to multitask and prioritize daily workload • Ability to use initiative and self-starter.
• Analytical thinker • Excellent verbal and written communications skills • Excellent interpersonal skills including the ability to influence across the organisation and externally.
• Discretion and confidentiality