Executive Personal Assistant

Reef Caterers; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic catering company in Centurion is seeking an experienced Executive Personal Assistant to support the COO and senior management. The role involves organizing major events, managing office tasks, and ensuring smooth operations in a fast-paced environment. Ideal candidates will have at least 3 years of relevant experience and strong multitasking abilities. This is an excellent opportunity to develop professionally in a people-focused environment.

Qualifications

• Minimum 3 years’ experience in an Executive Assistant, Office Administrator, or similar role.
• Strong business acumen and understanding of corporate structures and operations.
• Fast learner with excellent computer literacy.

Responsibilities

• Provide executive and administrative support directly to the COO and senior management.
• Plan and coordinate major company conferences.
• Manage office and reception duties.

Skills

Organisational skills

Communication skills

Multitasking abilities

Proactivity

Problem-solving

Tools

Microsoft Office Suite

Job description

Executive Personal Assistant

Location: Centurion, Gauteng
Hours: Monday to Friday, 07:00 (with occasional weekend events)

We’re looking for a professional, proactive, and detail-oriented Executive Personal Assistant to provide direct support to the Chief Operating Officer (COO) and assist senior management with administrative and operational coordination. This role suits someone who thrives in a fast‑paced environment, takes initiative, and can balance multiple priorities with professionalism and grace.

Key Responsibilities

• Provide executive and administrative support directly to the COO and senior management.
• Plan and coordinate two major company conferences per year, handling logistics, schedules, and communication.
• Assist with chef competition preparation, ensuring all materials, timelines, and coordination run smoothly.
• Plan and manage Long Service Awards, from invitations to award sourcing and event coordination.
• Prepare and distribute annual staff letters using mail merge, ensuring accuracy and confidentiality.
• Set up Zoom and Teams meetings, coordinate schedules, and manage digital meeting logistics.
• Oversee ordering of name badges and maintain accurate employee and unit records.
• Maintain regular unit updates and assist with internal communication across business units.
• Manage and monitor corporate gifts, ensuring appropriate stock levels and professional presentation.
• Perform reception duties — operate the switchboard, welcome guests, and uphold a polished front‑office image.
• Handle office management duties, including placing office orders, maintaining supplies, and ensuring a professional workspace.
• Support senior management with ad‑hoc administrative tasks as needed.
• Ensure effective communication, document management, and workflow across departments.

Requirements

• Minimum 3 years’ experience in an Executive Assistant, Office Administrator, or similar role.
• Strong business acumen and understanding of corporate structures and operations.
• Excellent organisational, communication, and multitasking skills.
• Positive, resilient, and professional demeanor — calm and solution‑driven under pressure.
• Proactive, adaptable, and creative thinker who anticipates needs and takes initiative.
• Fast learner with excellent computer literacy, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Why Join Us

This is an exciting opportunity to work directly with the COO in a dynamic, people‑focused environment. You’ll play a central role in supporting leadership, coordinating major company events, and maintaining efficient office operations.

How to Apply

Apply now with your CV and a short motivation letter telling us why you’d be the perfect fit for this role.