Executive Personal Assistant

Cyber Retaliator Solutions; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A cybersecurity company in Centurion, South Africa, is seeking an Executive Personal Assistant to provide administrative support to executives. Responsibilities include managing schedules, coordinating meetings, and handling confidential information. Ideal candidates should have strong communication skills and exceptional organizational abilities. A relevant diploma and experience in a similar role will be advantageous, and attention to detail is essential.

Qualifications

• Experience in a similar role is a plus.
• Exceptional organizational and administrative skills required.
• Able to exercise discretion and independent decision-making.

Responsibilities

• Manage diaries of Executives.
• Screen phone calls, enquiries, and requests.
• Assist with meetings, documents, and reports.
• Coordinate travel arrangements for Executives.
• Prepare itinerary and process expense claims.

Skills

Personal Assistance skills

Strong Communication skills

Diary Management proficiency

Clerical Skills

Organizational skills

Attention to detail

Problem-solving skills

Confidentiality

Education

Grade 12

Relevant Diploma in Business Administration

Tools

Microsoft Office

Job description

Company Description

CRS is a Cyber Security Distributor, Authorised IBM & CompTIA Training Delivery Partner & RedHat and SUSE Training Partner based in Centurion, South Africa.

With over 50 years of experience, CRS offers world-class Cyber Solutions specializing in securing networks with leading vendors.

We provide services such as installation & configuration of IBM Hardware & Software and offer training on IBM, RedHat and SUSE products & solutions.

Role Description

This is a full-time on-site role for an Executive Personal Assistant in the Cyber Security and Training Departments at Cyber Retaliator Solutions located in Centurion.

The Executive Personal Assistant will be responsible for providing personal and administrative support to the team, managing communications, diary management, and clerical tasks.

Qualifications

Personal Assistance and Executive Administrative Assistance skills

Strong Communication skills

Diary Management proficiency

Clerical Skills

Excellent organizational and time-management abilities

Attention to detail and problem-solving skills

Ability to handle sensitive information with confidentiality

Experience in a similar role or industry is a plus

Main Purpose Of The Job

To work closely with the Execs to provide support in dealing with the secretarial and administration of the day-to-day operations

Acting as the first point of contact and assist with general queries and office administration

Key Performance Areas

• Manage diaries of Executives
• Screen phone calls, enquiries, requests and handle queries where appropriate
• Assist with meetings, documents, reports and presentations
• In absence of the CEO, undertake follow ups and delegate work as per Instruction
• Assist with all PO, Invoice and Quotes processing for related projects and departments
• Maintain office systems
• Assist with reports for Manco reporting
• Ordering food and beverages for conferences and functions
• Booking, coordinating, and confirming travel arrangements for the Executives or Solution Leads
• Prepare itinerary
• Ensure per diems processing
• Process expense claims
• Assist with any ad-hoc requests

Desirable Additional Education, Work Experience And Personal Abilities

Confidentiality, tact, and discretion must be maintained at all times

Grade 12

Relevant Diploma in Business Administration will be an advantage

Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office

Able to exercise discretion, high levels of initiative and independent decision-making

Ability to manage self and prioritize own workload

Attention to detail is required

Excellent communication skills (both written and oral) and the ability to establish and maintain effective working relationships with executives, managers, staff, and external customers, vendors and suppliers

To Apply

Only if you do meet the minimum role requirements and experience as mentioned above, may you submit a detailed updated CV.

Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

The closing date for all applications : 6 November

• We are seeking a highly organized and professional Executive Personal Assistant to provide comprehensive support to an Executive.

The ideal candidate will be responsible for managing the executives schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily activities.

This role requires exceptional communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

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