Executive PA to high-profile celebrity in the entertainment industry, FOURTEEN PEOPLE

Guardian Jobs; East London; Hybrid; ZAR 1 016 000 - 1 130 000; Full time

Job summary

A dynamic employment agency is seeking an accomplished Personal Assistant in East London, South Africa. The role requires extensive support for a high-profile individual in the media and entertainment sector. Key responsibilities include calendar management, stakeholder coordination, and travel management. Candidates should possess excellent interpersonal skills, confidentiality handling, and proficiency in Microsoft Office and Google Suite. Competitive salary between £45,000 and £50,000 is offered along with benefits.

Benefits

Competitive salary

Benefits included

Qualifications

• Extensive experience in a similar PA role, preferably in entertainment.
• Ability to interface with high-profile individuals and maintain confidentiality.
• Flexibility to adapt to varying work environments and schedules.

Responsibilities

• Manage calendar and schedule for the client.
• Coordinate travel arrangements and itineraries.
• Serve as the main point of contact for stakeholders.

Skills

Calendar management

Interpersonal skills

Written and verbal communication

Microsoft Office skills

Google Suite skills

Job description

Fabulous opportunity for an accomplished PA with extensive experience of supporting high-profile individuals within the media, entertainment and broadcasting industries.

The PA will play a pivotal role in ensuring this individual's personal and professional life runs smoothly and efficiently by providing comprehensive administrative, lifestyle and concierge support. The position will entail some domestic and international travel with the client and requires someone who is flexible to adapt at short notice to working either remotely, in-office, at shoots or abroad where relevant.

This role will involve

• Heavy calendar management: scheduling and coordinating personal, social and professional appointments
• Acting as key point of contact with a range of stakeholders including household staff members, the management team, business contacts and other parties whilst maintaining credibility, confidentiality, and trust
• Coordinating with teams internationally, working across multiple time zones
• Assist with meeting prep, agendas and dissemination of notes/action points
• Managing travel - creating itineraries, commercial/private flights, ground transportation, hotels, etc.
• Managing and tracking both personal and business expenses
• Oversee property maintenance and repairs, coordinating with externals contractors as needed
• Running miscellaneous errands for the household and client on occasion
• Booking and planning holiday travel

This will suit someone with

• Strong experience in a comparable role in the entertainment or music industry, and in an in-depth knowledge of those sectors
• Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Ability to plan ahead, anticipate needs in a fast-paced, rapidly changing working environment
• Excellent written and verbal communication skills
• Advanced Microsoft Office and Google Suite skills
• Flexibility in working hours, including occasional weekends and evenings
• Able to handle sensitive issues and maintain complete confidentiality
• Able to commute easily and regularly to offices in East London

Salary - £45,000 - £50,000 plus benefits

The client is looking to start interviews as soon as possible so please apply straight away if this sounds like you.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity, equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.