Executive PA (Portuguese)

West Coast Personnel; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in South Africa is seeking a trustworthy Executive Personal Assistant to support a high-performing individual. This role requires exceptional organizational skills, proficiency in managing multiple tasks and responsibilities, as well as strong experience in travel arrangements. The ideal candidate is reliable, discreet, and fluent in Portuguese. Immediate start is preferred and occasional travel may be required.

Qualifications

• Proven experience as a PA or Executive Assistant in a high-pressure environment.
• Solid bookkeeping skills with experience in invoicing and multi-currency transactions.
• Fluent in Portuguese (Portugal dialect preferred).

Responsibilities

• Manage diary and calendar, schedule meetings, and coordinate with stakeholders.
• Handle invoicing and customer statements efficiently.
• Arrange domestic and international travel and accommodations.

Skills

Organizational skills

Communication skills

Time management

Multi-currency knowledge

Honesty and reliability

Fluency in Portuguese

Job description

Job Description: We are currently recruiting for a trustworthy and capable Executive Personal Assistant to support a high-performing individual in both professional and personal areas. This is a fast-paced, hands‑on role that demands exceptional organizational skills, a proactive mindset, and the ability to handle multiple responsibilities with discretion and efficiency.

Key Responsibilities:

• Executive support: Diary and calendar management, scheduling, meeting coordination
• Admin:
  • Invoicing and quoting (multi‑currency knowledge essential)
  • Managing supplier and customer invoices/statements
  • Statement preparation, reconciliation, and record‑keeping
• Travel & accommodation:
  • Arranging domestic and international travel with travel agency
  • Booking accommodation, managing itineraries, travel insurance, and related admin
• Medical coordination: Scheduling appointments with hospitals and Dr’s, managing communications and medical aid admin as well as accompanying clients to appointments if need be
• Liaison work: Acting as point of contact with suppliers, service providers, clients

Ideal Candidate Profile:

• Proven experience as a PA or Executive Assistant in a high‑pressure environment
• Solid bookkeeping skills with experience in invoicing, quoting, and multi‑currency transactions
• Strong travel and accommodation arranging experience
• Highly organized, able to manage and prioritize multiple tasks efficiently
• Honest, reliable, and discreet with a strong sense of accountability
• Fluent in Portuguese (Portugal dialect preferred)
• Own reliable vehicle and valid driver’s license
• Young, energetic, professional preferred due to the role’s pace and flexibility

Additional Details:

• Some flexibility with hours and occasional travel required
• Immediate start preferred