Executive Pa / Office Manager

Hire Power; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A Recruitment Agency in Gauteng is seeking an experienced Executive Assistant to support management with administrative tasks and office operations. The role requires a Diploma in Secretarial Studies and a minimum of 5 years of experience in a corporate environment. Responsibilities include diary management, client engagement, and office management. Applicants must possess a valid driver's license and strong Microsoft Office skills. This position offers opportunities for growth and development within the organization.

Qualifications

• Minimum 5 years experience in PA and office administration within a corporate environment.
• High proficiency in Microsoft Office Suite.
• Valid driver's license and own car.

Responsibilities

• Monitor industry growth and market trends to support executive decision-making.
• Coordinate outreach efforts including event planning and digital communications.
• Support lead generation processes by organizing meetings and maintaining CRM systems.
• Act as a liaison between management and operational teams, contributing insights.
• Diary management, email handling, and meeting coordination.
• Oversee office management and maintain a positive office culture.
• Coordinate company events and manage budgets.

Skills

Diploma in Secretarial Studies

5 years experience in PA and office administration

High proficiency in Microsoft Office Suite

Zulu or Xhosa language skills

Valid driver's license and own car

Education

Diploma in Secretarial Studies

Job description

MINIMUM REQUIREMENTS

• Diploma in Secretarial Studies
• Minimum 5 years experience in PA and office administration within a corporate environment
• High proficiency in Microsoft Office Suite
• Zulu or Xhosa language skills will be an added advantage (but not limited to)
• Valid driver's license and own car.
• Open to SA Citizens only.
• Clean criminal history

KEY RESPONSIBILITIES

• Monitor industry growth and market trends to support executive decision-making and identify opportunities for operational improvement.
• Coordinate outreach efforts by assisting with event planning, managing digital communications, and maintaining referral and contact databases.
• Support lead generation and client engagement processes by organising meetings, tracking follow-ups, and maintaining CRM systems.
• Act as a strategic liaison between management and operational teams, contributing insights on market positioning, promotional activities, and customer engagement strategies.
• Diary management, email handling, filing, statutory and secretarial work, meeting coordination and minute-taking.
• Office management: oversee receptionist and cleaner, maintain a functional and positive office culture.
• Travel coordination and company event planning (e.g. conferences, annual Christmas party).
• Manage company fuel cards, budgets, CRM system, and employee / contract lists.

NOTE

In order to be successful you will be required to pass an online assessment and background verification checks.

If we have not contacted you directly within two weeks of submitting your CV, it is reasonable to assume that your application is unsuccessful.

Cut off date for CV submission is 14 November