Executive PA and Coordinator

West Coast Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A professional administrative support company in Cape Town is seeking an experienced Executive PA / Coordinator to provide executive-level administrative support. You will manage complex diaries for UK and South African executives, organise travel, and support internal communications. The ideal candidate has 3–5 years of experience, exceptional organisational skills, and discretion with sensitive information. Competitive salary aligned with UK standards offered.

Benefits

Competitive salary aligned with UK standards

Career growth opportunities

Collaborative in-office culture in Cape Town CBD

Qualifications

• 3–5 years’ experience as an Executive PA or similar role supporting senior leadership.
• Strong ability to work independently and anticipate needs.
• Experience coordinating across multiple time zones is a plus.

Responsibilities

• Manage complex diaries and schedule meetings for executives.
• Organise travel and accommodation logistics.
• Prepare and proofread correspondence, reports, and presentations.
• Support internal communications across teams.
• Handle confidential information with discretion.

Skills

Organisational skills

Time-management abilities

Multitasking

Excellent communication skills

Attention to detail

Confidentiality

Proactive approach

Tools

Microsoft Office Suite

Collaboration tools

Job description

Job Description

The Executive PA / Coordinator will be responsible for delivering executive-level administrative support, including diary management, meeting coordination, travel arrangements, and internal communications. This role requires strong organisational skills, discretion, and the ability to work seamlessly across multiple teams and time zones.

Key Responsibilities

• Manage complex diaries, schedule meetings, and coordinate agendas for UK and South Africa executives.
• Organise travel, accommodation, and logistics for domestic and international trips.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Support internal communications, ensuring timely and accurate information flow across teams.
• Assist with ad hoc administrative projects, research, and reporting as required.
• Serve as a point of contact for internal and external stakeholders, maintaining a professional and courteous manner.
• Ensure confidential and sensitive information is handled with discretion.
• Maintain office systems, files, and records for easy retrieval and compliance.

Requirements

• Minimum 3–5 years’ experience as an Executive PA, Personal Assistant, or Coordinator supporting senior leadership.
• Exceptional organisational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently and anticipate executive needs.
• Strong attention to detail and high level of discretion and confidentiality.
• Experience coordinating across multiple time zones is advantageous.
• Professional, proactive, and adaptable approach to work.

What We Offer

• Competitive salary aligned with UK standards.
• Exposure to international executive teams and cross-border operations.
• Career growth opportunities within a professional and dynamic environment.
• Collaborative in-office culture in Cape Town CBD with modern facilities.
• Opportunity to contribute to the smooth operation of a growing international business.