Executive Pa

Insphired Recruitment; Gauteng; On-site; ZAR 420 000 - 600 000; Full time

Job summary

A recruitment agency is seeking an experienced Executive PA to support the CEO in Johannesburg, managing schedules, communications, and project initiatives. The ideal candidate will have a Bachelor's degree and over 5 years of relevant experience, demonstrating strong organizational skills and the ability to handle confidential information. This role offers competitive remuneration in the pharmaceutical industry.

Qualifications

• 5+ years of experience as a Personal Assistant or Executive Assistant supporting C-suite executives.
• Experience in a multi-company or group-level environment is highly desirable.
• Exposure to financial reporting and project management is advantageous.

Responsibilities

• Manage and optimize the CEO's calendar.
• Screen and prioritize emails, calls, and correspondence.
• Draft and proofread reports and presentations.
• Organize board meetings and strategic offsites.
• Assist in financial tracking including budgets and expenses.

Skills

Calendar management

Email prioritization

Drafting reports

Meeting coordination

Stakeholder liaison

Financial tracking

Education

Bachelor's degree in Business Administration or related field

Certifications in Project Management (PMP, PRINCE2)

Job description

Our client in the Pharmaceutical industry is currently looking for an Executive PA, in Parktown Johannesburg.

Responsibilities

• Manage and optimize the CEO's calendar, scheduling meetings across multiple companies.
• Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
• Draft and proofread reports, presentations, and internal / external communications.
• Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.
• Act as a liaison between the CEO and internal / external stakeholders, including MDs, board members and clients.
• Organize board meetings, strategic offsites, and quarterly reviews.
• Track and monitor Key Performance Indicators (KPIs) for all group companies.
• Oversee the progress of strategic projects, ensuring alignment with corporate objectives.
• Assist in financial tracking, including budgets, cash flow, and expense management.
• Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.
• Organize domestic and international travel arrangements, ensuring seamless logistics.
• Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.
• Process and track travel expenses and reimbursements.
• Handle confidential information related to business strategy, financials, and HR.
• Draft high-level correspondence for stakeholders, government entities, and partners.
• Maintain professional relationships with external stakeholders to support the CEO's engagements.
• Maintain digital and physical document management systems for easy reference.
• Implement and optimize productivity tools (e.g., project management software, communication platforms).
• Coordinate with HR, Finance, and Operations teams for administrative support.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar fields are preferred.
• Minimum of 5 years' experience as a Personal Assistant, Executive Assistant, or Chief of Staff supporting C-suite executives.
• Experience in a multi-company or group-level environment is highly desirable.
• Exposure to financial reporting, strategic planning, and project management is advantageous.

Remuneration

R R per annum.