Executive Pa

Zimele Technologies; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A growing technology firm in Centurion seeks an Executive PA to support executives in a hybrid work environment. The ideal candidate has 2-3 years of business experience, preferably in IT, and excels in organizational and communication skills. Responsibilities include managing schedules, organizing travel, and supporting various teams. Candidates should be energetic and self-driven, ready to contribute effectively in a fast-paced environment.

Qualifications

• 2-3 years of related experience at a senior management/executive level, preferably in IT.
• Ability to handle confidential information with discretion.
• Experience with event planning and calendar management.

Responsibilities

• Manage complex calendars and schedule appointments with discretion.
• Organize travel and create itineraries.
• Prepare presentation decks for internal and external meetings.
• Coordinate with cross-functional teams on special projects.

Skills

Excellent interpersonal skills

Strong organizational skills

Microsoft Office skills

Time management

Excellent written and verbal communication skills

Education

Office Management / Administration Diploma or Certificate

Job description

Job Role

Location : Centurion

Employment Type : Full-Time

About the company

At Zimele Technologies, we have reinvented how companies see, plan, and run their businesses.

Our services and solutions allow our customers to uncover new insights, connect their strategy to their plans, and work in ways they had not previously thought possible.

We are growing fast, constantly innovating, and couldn't be prouder to help our customers move forward with confidence in a sophisticated and changing world.People centric is the cornerstone and the heartbeat of what Zimele Technologies stands for, and we take pride in developing and investing in our people.

We are constantly looking for forward-thinking people who put customer experience at the forefront of every decision.

Individuals who thrive on challenges and are ready to grasp the opportunity of a lifetime.

Because we fundamentally believe every colleague brings outstanding value to our whole.

We are a workplace where each person feels seen, heard, and valued, and can contribute their unique talent to our collective effort.

About the job

We are looking for a self-driven and strong individual in the capacity of an Executive PA to join our vibrant organisation.

This role will directly support one of the Zimele Technologies Executives based in Pretoria.

The successful candidate will work in a hybrid-based environment (combination of office based and remote).

The office environment will be based at our Centurion Highveld office in Pretoria. You will join a team of individuals who embrace and respect diverse perspectives, aren't afraid to push boundaries and try new ideas, and are passionate about helping our customers and each other to succeed.

The Executive PA is a critically important dual role, enabling the Executive to work most effectively with the internal and external stakeholders and fulfil commitments.

This is a highly strategic and facilitative role that requires a combination of focus and flexibility.

This role requires a highly resourceful individual with strong professionalism, presentation, self-motivation, excellent verbal / written communication & analytical skills.

Most of all we are looking for someone with a great attitude, high energy, and an extremely high work ethic who is willing to learn and grow.

Responsibilities and Duties

• High level of interaction and engagements with Zimele's various teams and customers
• Management of complex calendars and scheduling with diplomacy and discretion
• Management, tracking and follow-up of emails and key action items
• Effective management of travel schedule and the many last-minute changes that happen with travel
• Scheduling cost effective air / hotel / ground transportation.
• Create detailed travel itineraries
• Capture and submit expenses and timesheets
• Organize, execute, and assist with the Technical, Sales and Management teams activities (meeting agendas, status meetings, on-sites / off-sites meetings, team social & team building events, etc.)
• Coordinate closely with other cross-functional departments, and other executive's EAs within Zimele Technologies
• Handle special projects as assigned
• Prepare presentation decks for internal & external purposes / meetings
• Assist with documenting letters, proposals, quotations and tenders
• Confirm objectives for the meeting and recommend participants and best approach
• Attend meetings, capture major take-a ways, and work with Technical / Sales / Ops teams to ensure follow ups

Role Requirements

• Ideally minimum of 2-3 years of related or similar business experience to a senior management / executive level, preferably within an IT organization
• Preferably Office Management / Administration Diploma or Certificate
• Excellent interpersonal, time management, and organizational skills are a must
• Excellent Microsoft Office skills (MS Word, Excel, PowerPoint) and expertise
• Ability to work with numbers and have a flair of working with finances
• Effective at preparing documents / presentations, presenting and communicating actionable insights and recommendations
• Event planning, expense reports, and calendar management experience
• Ability to multitask and complete items based on hard and fast changing deadlines
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• High level of flexibility to learn and openness to work extended hours when necessary
• Excellent writing, verbal, and grammar skills
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
• Ability to build strong, professional, cross-functional working relationships with internal & external stakeholders
• Highly motivated, energetic, self-driven, quick thinker, and ambitious individual

Other

Start Date–Immediate

Remuneration – Remuneration is market related