Executive PA

The Legends Agency; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading agency in Cape Town seeks an Executive Personal Assistant to the Managing Director and Executive Team. This role requires 10+ years of experience supporting at senior levels. The assistant will manage schedules, organize events, and maintain professional communication. Ideal candidates have exceptional organizational skills and the ability to handle confidential information with discretion. Competitive salary offered.

Qualifications

• 10+ years proven experience as an Executive PA at senior level.
• Ability to work under pressure and prioritise effectively.
• High levels of confidentiality and attention to detail.

Responsibilities

• Manage day-to-day operations with professionalism and discretion.
• Schedule meetings, appointments, and video/teleconferences.
• Screen calls and manage diaries for the MD and Directors.

Skills

Exceptional organisation

Time management

Multitasking skills

Proficiency in MS Office Suite

Professional communication skills

Education

National Diploma in Office Management or equivalent

Job description

Executive Personal Assistant to the Managing Director & Executive Team

Cape Town Office

R32.000-R35,000 CTC

(Basic Salary, Medical Aid & Provident Fund)

Seeking a dynamic, experienced, and proactive Executive Personal Assistant to provide world-class support to the Managing Director and his executive team. This is an exciting opportunity for a seasoned professional who thrives in a fast-paced environment and is eager to take ownership of critical executive operations.

Requirements

• National Diploma in Office Management or equivalent qualification (advantageous).
• 10+ years proven experience as an Executive PA at senior level.
• Exceptional organisation, time management, and multitasking skills.
• Proficiency in MS Office Suite.
• Professional communication skills both written and verbal.
• Ability to work independently under pressure, prioritise effectively, and meet tight deadlines.
• High levels of confidentiality, maturity, and attention to detail

Key Responsibilities

• Be the right hand to the MD and Directors, managing day-to-day operations with professionalism and discretion.
• Master the calendar plan and schedule meetings, appointments, video/teleconferences, and events seamlessly.
• Serve as the first point of contact screening calls, managing diaries, and coordinating with clients, partners, and stakeholders.
• Research, prepare, and polish executive reports, presentations, and correspondence.
• Organise high-level events, conferences, and catering arrangements.
• Manage expense claims, promotional materials, and occasional personal errands.
• Ensure a smooth flow of information and provide exceptional executive support at all times.