Executive Office Administrator

Id Recruitment Solutions; Pietermaritzburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable recruitment agency seeks an experienced Executive Office Administrator / PA for their Pietermaritzburg organization. Responsibilities include diary management, organizing meetings, and ensuring efficiency within the office environment. The ideal candidate should possess solid organizational skills and a minimum of 3 years experience in an administrative role. A valid driver's license is also required. Compensation is market-related based on experience.

Qualifications

• Minimum 3 years in Administrator / PA role.
• Valid driver's license required.
• Ability to maintain discretion when handling sensitive information.

Responsibilities

• Manage the director's day-to-day schedules.
• Plan and organize meetings and events.
• Act as the point of contact between the manager and clients.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Proficient in Word and Excel

Education

Grade 12 and Tertiary Qualification in an admin-related field

Job description

Introduction

Our client is looking for a proficient Executive office administrator / PA to join their Pietermaritzburg based organization.

The successful candidate will be required to manage the director's day to day schedules, as well as planning and organizing meetings and events, and ensuring the business runs smoothly and efficiently.

Duties & Responsibilities

• Diary management for the Directors
• Minute taking
• Typing of documents
• Conducting research
• Organizing travel and preparing travel itineraries
• Handle requests and queries
• Client liaison
• Quotes and tenders
• Manage project administration / claims
• Invoicing / debtors
• Safety files
• Filing / Archiving
• Act as the point of contact between the manager and internal / external clients
• Any task or job function that is related to the role

Desired Experience & Qualification

Key Requirements

• Qualifications : Grade 12 and Tertiary Qualification admin related
• Minimum 3 years in Administrator / PA role.
• Valid driver's license
• Organizational skills
• Confidentiality, the ability to maintain discretion when handling sensitive information.
• Accuracy, communication, attention to detail, following instructions.
• Multitasking, proficient on word and excel and able to operate in a pressurized environment
• Working in a team and independently.
• Confidence and energetic
• Reliable and professional

Package & Remuneration

Market and experience related