Executive HR Secretary

Performit Personnel; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading IT and Office Automation company in Gqeberha is seeking an Executive HR Secretary. The role involves supporting top management with administrative tasks, managing employee performance processes, and ensuring regulatory compliance. Candidates must possess an HR qualification and at least 2 years of HR experience. Proficiency in Excel is a must.

Qualifications

• At least 2 years' experience working in HR.

Responsibilities

• Serve as Executive Secretary to the Managing Director and Financial Manager.
• Assist the Admin and Finance Departments with administrative tasks.
• Update and maintain spreadsheets.
• Prepare and distribute reports in a timely manner.
• Ensure efficient filing of all administrative paperwork.

Skills

HR Qualification

Proficient in Excel (Intermediate Level)

Education

HR Qualification

Tools

Custrack CRM

Job description

Renowned IT & Office Automation Company in Port Elizabeth is looking for an Executive HR Secretary to join their team.

Minimum Requirements :

• HR Qualification is essential
• At least 2 years' experience working in HR
• Proficient in Excel (Intermediate Level)

Duties :

• Serve as Executive Secretary to the Managing Director and Financial Manager
• Assist the Admin and Finance Departments with administrative tasks
• Update and maintain spreadsheets
• Prepare and distribute reports in a timely manner
• Back scan and organize existing filing systems
• Ensure efficient filing of all administrative paperwork
• Maintain an up-to-date electronic filing system
• Update and manage certified company documents (bank letters, resolutions, etc.)
• Update CRM (Custrack) with information, appointments, and leads
• Enhance employee relations by improving company culture, strengthening relationships, and promoting respectful engagement
• Advise management on employment law and regulatory compliance
• Manage employee performance processes
• Oversee Labour, POPIA, and Covid compliance to ensure contractual obligations are met
• Manage document confidentiality, distribution, security, and destruction
• Oversee electronic document and content management
• Develop procedures to improve workplace efficiency and maximize profitability