Executive Front Office Administrator

West Coast Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading administrative services provider in Cape Town is seeking a professional Executive Front Office Administrator to manage front-office responsibilities and provide crucial administrative support. The ideal candidate should be highly organised, proficient in Microsoft Office, and have excellent communication skills. This role offers a Monday to Friday schedule with occasional Saturday hours.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Highly organised with exceptional attention to detail.
• Professional and polished appearance.
• Quick learner capable of working independently.

Responsibilities

• Provide general administrative support to the team.
• Manage the switchboard and welcome visitors in a professional manner.
• Maintain office supplies and monitor stock levels.
• Coordinate collections and deliveries.
• Support the sales team with scheduling meetings.

Skills

Proficient in Microsoft Office

Excellent communication skills

Highly organised

Detail-oriented

Friendly and approachable

Job description

Job Description

We are looking for a professional and well‑organised Executive Front Office Administrator to join our team. The successful candidate will be confident, approachable, and capable of managing front‑of‑house responsibilities while providing comprehensive administrative support across the business.

Hours

• Monday to Friday — 9:00am to 5:00pm
• Two Saturdays per month — 9:30am to 1:00pm

Key Responsibilities

• Provide general administrative support to the team
• Manage the switchboard and welcome visitors in a professional manner
• Maintain office supplies and monitor stock levels
• Coordinate collections and deliveries
• Support the sales team with scheduling meetings and related administrative tasks

Requirements

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Highly organised with exceptional attention to detail
• Professional and polished appearance
• Friendly, approachable, and able to work collaboratively
• Quick learner capable of working independently with minimal supervision