Executive Assistant (Za)

Cherry Assistant Llc; Gauteng; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A professional services firm in South Africa is seeking a detail-oriented Executive Assistant to support a U.S.-based executive coach. This part-time role involves managing schedules, client relationships, and business development efforts. Ideal candidates should have 3-5 years in a similar role and possess strong organizational skills, with proficiency in tools like HubSpot and Asana. The position allows for potential full-time growth based on performance.

Qualifications

• 3-5+ years in an Executive Assistant or Operations Support role.
• Prior experience in coaching, consulting, or professional services is a plus.
• Strong knowledge of project management and CRM systems.

Responsibilities

• Manage a dynamic calendar and schedule meetings across time zones.
• Handle inbox management and correspondence for the executive.
• Coordinate travel and events for the executive.
• Ensure a high-touch client experience with confidentiality.
• Assist with CRM and sales pipeline tracking.

Skills

High attention to detail

Strong organizational skills

Proactive mindset

Client-facing experience

Emotional intelligence

Business development interest

Tools

Asana

Airtable

HubSpot

Gmail / Google Workspace

Mailchimp

ChatGPT

Job description

We are seeking a proactive, detail-oriented, and highly professional Executive Assistant based in South Africa to support a U.S.-based executive coach, speaker, and workshop facilitator.

This is a unique opportunity to work closely with a purpose-driven leader operating in the high-performance coaching space.

The ideal candidate will not only manage day-to-day operations but also needs business development and client-facing experience.

Key Responsibilities

Executive Support :

Manage a dynamic calendar and schedule meetings across time zones.

Handle inbox management, email drafting, and correspondence on behalf of the executive.

Coordinate travel, events, and virtual speaking engagements.

Client Relationship & Experience :

Ensure a high-touch client experience with attention to detail, confidentiality, and professionalism.

Support relationship-building efforts, including personalized gifting and thoughtful client follow-ups.

Represent the executive with warmth and professionalism in all communications.

Business Development Support :

Assist with CRM and sales pipeline tracking (HubSpot / Airtable).

Prepare email outreach campaigns and assist with basic marketing automation.

Identify and suggest opportunities for lead generation and service improvement.

Systems & Tools :

Work within tools like Asana, Airtable, HubSpot, and Gmail / Google Workspace.

Create and manage internal processes and SOPs to support efficiency.

Leverage tools like ChatGPT and other AI platforms to streamline workflow.

Open to learning and applying new technologies to increase productivity and value.

Ideal Candidate

Experience :

3-5+ years in an Executive Assistant or Operations Support role.

Prior experience in a coaching, consulting, or professional services firm is a plus.

Strong knowledge of project management and CRM systems.

Must have client facing experience

Must be based in South Africa

Skills & Attributes :

A-player with high attention to detail and strong organizational skills.

Self-starter with a proactive mindset and get-get-things-done done attitude.

Emotionally intelligent and capable of handling confidential information with integrity.

Strong interest in business development, client success, and learning new technologies.

Additional Information :

Commitment : Part-time to start (20 hours / week), with potential to scale to full-time based on performance.

Tools : Gmail, HubSpot, Airtable, Asana, Mailchimp (or similar), ChatGPT.

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