Executive Assistant - Wits Ezintsha

JustTheJob.co.za; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A health research organization in Pretoria is seeking an experienced Executive Assistant to support the Executive Director. The role involves managing calendars, coordinating meetings, handling communications, and providing administrative support. Candidates should have at least 3 years of experience and a relevant tertiary degree. Strong organizational and Microsoft Office skills are essential. This position requires confidentiality, discretion, and the ability to work independently in a multidisciplinary team.

Qualifications

• Minimum 3 years’ experience as an Executive Assistant.
• Valid driver’s license required.
• Experience in academic, medical or HIV research environments preferred.

Responsibilities

• Proactive management of the Executive Director’s calendar.
• Coordinating and preparing for meetings, including minute-taking.
• Screen incoming communication and manage office administration tasks.

Skills

Organisational skills

Administrative skills

Confidentiality

Microsoft Office

Education

Relevant Tertiary Degree

Job description

Executive Assistant - Wits Ezintsha - Parktown

The Executive Assistant's main purpose of the job will be to provide support tot the Executive Director.

Our client, Wits Ezintha's vision is to solve health challenges throughout Africa and across the globe, through frugal innovation, science, and uninhibited creativity in the health care space. There mission is to be one of the leading Clinical and Medical Technologies Research houses in Africa. They strive to address some of the pressing public health issues affecting our continent and the world at large including HIV, TB, Diabetes, Vaccinology, and other Chronic illnesses and conditions.

Location :

Ezintsha - 32 Princess of Wales Terrace, Parktown

Key performance areas

• Pro active management of the ED’s calendar and schedule, including advance briefing on meetings and appointments.
• Co ordination of, and preparation for meetings, and taking of minutes and follow up of actions andoutcomes.
• Screening of incoming communication, requests and documents, and referring / distributing information as necessary to limit the burden on the ED.
• Comprehensive handling of communication on behalf of the CEO in a professional and efficient manner.
• Organisation, tracking and briefing of travel arrangements and itineraries
• Managing office administration and operational tasks for the ED’s office, including expenses claims.
• Providing support to the coordination of organisational level management and strategy meetings.
• Liaising with internal and external stakeholders, diplomatically dealing with and screening meeting requests and demands on the ED’s time
• Managing the ED’s publication administration, liaison with editors, publication accounts and payments,and publication forms and requirements.
• Tracking and referencing publications on EndNote and updating the Eds CV.
• Assisting with the production of professional communications including formatting documents and presentations.
• Development and maintenance of a document repository for the ED that is easily and constantly accessible and navigable in any location.

Required minimum education and training

Relevant Tertiary Degree preferred.

Valid driver’s license.

Required minimum work experience

Minimum 3 years’ experience as an Executive Assistant

Desirable additional education, work experience and personal abilities

• Experience working in an academic, medical and / or HIV research environment.
• Exceptional organisational and administrative skills with in-depth knowledge of Microsoft Office.
• Able to maintain confidentiality, tact and professionalism at all times.
• Able to exercise discretion, initiative, and decision-making.

Must be assertive, confident, proactive and adaptable.

Self-motivated, able to work independently and work as part of a multidisciplinary team.

Own reliable transport would be an advantage.

To Apply

Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.

Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions.

This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.

However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.

Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

Wits Health Consortium will only respond to shortlisted candidates.

Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Closing date: 27 February 2025

Note: No CV will be accepted after the closing date.

Please note:

WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium.

AJ Personnel does not have any salary or other information regarding the position.

For more information please contact :

Amanda Celliers