Executive Assistant to the CEO – Lance Real Estate

Staffwise; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading property company situated on the Atlantic Seaboard is seeking an experienced Executive Assistant to support its CEO. The role involves managing schedules, handling communications, and providing essential administrative support in a fast-paced environment. Candidates should possess excellent organisational skills, strong communication abilities, and a proactive mindset. Applications to be sent to [e-mail].

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Experience in a demanding and fast-paced environment.
• Exceptional verbal and written communication skills.

Responsibilities

• Efficiently organise and manage the CEO’s calendar.
• Act as the primary point of contact for the CEO.
• Plan and coordinate meetings and travel arrangements.

Skills

Work experience and industry exposure

Strong Communication and Interpersonal skills

Excellent Administration and Organisational Skills

Ability to problem solve

Tools

Microsoft Office Suite

Job description

About The Organisation And The Role

Lance Real Estate is a leading property company situated on the Atlantic Seaboard. They are seeking an experienced, professional Executive Assistant to support the dynamic CEO. This individual will be the right‑hand person to Lance Real Estate’s visionary leader, ensuring the CEO’s day‑to‑day operations run seamlessly, managing schedules, handling communications, and providing essential administrative support. This position is best suited to someone who thrives in a fast‑paced environment, excels at organisation, and is committed to contributing to the success of a growing company.

Main Duties & Responsibilities

• Calendar Management: Efficiently organise and manage the CEO’s calendar, ensuring optimal use of time and prioritising key activities.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle emails, calls, and correspondence with professionalism and confidentiality.
• Meeting Coordination: Plan, coordinate, and schedule internal and external meetings and prepare necessary materials. Attend meetings, take minutes, and follow up on action items.
• Travel Arrangements: Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring the CEO’s smooth and comfortable travel experience.
• Document Management: Maintain and organise important documents, files, and records, ensuring easy accessibility and confidentiality.
• Task Prioritisation: Assist in prioritising tasks, managing deadlines, and promptly addressing critical responsibilities.
• General: ad hoc administrative duties as and when required.

Required Skills & Experience

• Work experience and industry exposure
• Proven experience as an Executive Assistant or similar role, supporting high‑level executives.
• Experience working in a demanding and fast‑paced environment.
• Strong Communication and Interpersonal skills
• Exceptional verbal and written communication skills with the ability to liaise with clients in a professional manner.
• A mature, confident and responsible individual who is friendly and accessible.
• Strong networking and inter‑personal skills
• “Can do” attitude.
• Excellent Administration and Organisational Skills
• Highly organised and efficient individual who understands how to prioritise, works well under pressure to meet tight deadlines.
• A self‑driven, proactive individual who is able to work independently and collaboratively in a fast‑paced environment.
• A detail‑oriented and results‑driven professional.
• A resilient person who can handle pressure in a calm and confident manner.
• Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
• Ability to problem solve.
• General.
• Discretion and trustworthiness when handling confidential information.
• Proficient in Microsoft Office Suite and other relevant software.
• Drivers licence and own car that can be used for work purposes.
• Living on the Atlantic Seaboard or CBD area would be beneficial.

Application Process

To apply, please send your CV and cover letter to [e-mail].

Please include “Executive Assistant to CEO Application” in the subject line.

Closing date for applications: 5 December 2024.

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful.