Executive Assistant to the CEO

University of Fort Hare; Pinetown, Umlazi, Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading organization in South Africa is seeking a highly organized Executive Assistant to support the CEO and Chief Information & Projects Officer. This role requires 5 to 10 years of experience in providing executive support, strong skills in managing complex travel arrangements, and advanced proficiency in Microsoft Office Suite. Applicants should possess a qualification in Executive Secretarial or Business Administration. Competitive salary offered with a professional work environment.

Qualifications

• 5 to 10 years’ experience providing high-level executive support to C-suite or senior management.
• Experience in the real estate, property, infrastructure, or corporate services industry is advantageous.
• Proven ability to manage complex travel arrangements and meeting coordination.

Responsibilities

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries and meeting schedules.
• Act as the primary point of contact for stakeholders on behalf of the executives.

Skills

Advanced computer literacy in Microsoft Office Suite

Management of complex travel arrangements

Strong interpersonal skills

Excellent organizational skills

Discretion and integrity

Education

Executive Secretarial / Business Administration qualification

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

South Africa - KwaZulu Natal , eThekwini Central (Durban / Pinetown / Umlazi)

Monthly

An exciting opportunity exists for a highly organised Executive Assistant / Personal Assistant to provide comprehensive administrative, travel, and operational support to the CEO and Chief Information & Projects Officer of a leading organisation based inDurban. This position is ideal for an experienced C-Level Executive Assistant who thrives in a fast-paced, professional corporate environment and enjoys managing multiple priorities with discretion and excellence.

Position: Executive Assistant / Personal Assistant to the CEO & Chief Information & Projects Officer (CIPO)

Location: Durban, Kwa Zulu Natal

Requirements:

• 5 to 10 years’ experience providing high-level executive support to C-suite or senior management (experience in the real estate, property, infrastructure, or corporate services industry will be advantageous).
• Executive Secretarial / Business Administration qualification or equivalent diploma.
• Advanced computer literacy in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Proven ability to manage complex travel arrangements, meeting coordination, and confidential executive correspondence.
• Strong interpersonal, written, and verbal communication skills with a high level of professionalism.
• Excellent organisational skills with the ability to prioritise multiple tasks and meet tight deadlines.
• Demonstrated discretion, integrity, and emotional maturity when handling sensitive company information.
• Experience managing budgets, expense reports, and executive calendars is essential.

Key Responsibilities:

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries, appointments, and meeting schedules with a high degree of accuracy.
• Act as the primary point of contact for all internal and external stakeholders on behalf of the executives.
• Prepare, coordinate, and manage detailed international and local travel itineraries, including flights, accommodation, transport, and visas.
• Handle expense tracking and reconciliation, ensuring all reports are submitted promptly and within budget.
• Anticipate and proactively resolve potential travel disruptions or logistical issues.
• Coordinate and support executive meetings, including compiling agendas, preparing meeting packs, taking minutes, and ensuring follow-ups are actioned.
• Maintain strict confidentiality when dealing with sensitive company and personnel information.
• Serve as a communication bridge between senior management, internal departments, and external stakeholders.
• Ensure the smooth running of the executive offices, providing high-level administrative and operational support.

How to Apply:

• Follow the link to our jobseeker’s page – https://measuredability.com/jobs/
• Search for Executive Assistant
• Click Apply to submit your CV.