Executive Assistant to the CEO

Green Marble Recruitment Consultants; Gauteng; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Green Marble Recruitment Consultants is seeking an experienced Executive Assistant to provide high-level support to the CEO in Gauteng. The role includes managing calendars, travel arrangements, and confidential communications with discretion.

Candidates should have at least 5 years of experience supporting C-level executives, strong organizational skills, and bilingual Afrikaans and English proficiency. Proficiency with MS Office is required, and the role requires independence and

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience supporting C-level executives, preferably in a multi-company environment.
• Experience managing complex schedules in a fast-paced environment.
• Fully bilingual in Afrikaans and English with Afrikaans proficiency for client communications.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and other relevant software.
• High level of discretion and confidentiality.
• Ability to work independently and make sound decisions under pressure.
• Strong interpersonal skills and professional demeanor.

Responsibilities

• Executive Support: Manage CEO calendar, meetings, travel; prioritize tasks and deadlines; prepare meeting agendas; minutes; monthly EXCO prep; materials for meetings.
• Communication Management: primary liaison between CEO and stakeholders; screen and respond to correspondence; draft communications.
• Project Coordination: assist with research, data collection, and reports; track progress and update CEO on status; liaise with department heads.
• Administrative Duties: organize confidential files; handle expense reports, budgeting, and invoicing; coordinate events and conferences.
• Relationship Management: build strong relationships with key stakeholders; ensure CEO preparedness for engagements.

Skills

Executive support

Time management

Communication

Bilingual Afrikaans/English

Discretion/confidentiality

Interpersonal skills

Decision making under pressure

MS Office

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Experience and Qualification:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.


• Minimum of 5 years of experience in a similar role supporting C-level executives, preferably in a multi-company environment.


• Experience in managing complex schedules and multitasking in a fast-paced environment.


• Fully bilingual in both AFRIKAANS and English - most of our clients are Afrikaans and written and verbal communication must be on Afrikaans home level.


• Excellent organisational and time-management skills.


• Strong written and verbal communication abilities.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.


• High level of discretion and confidentiality.


• Ability to work independently and make sound decisions under pressure.


• Strong interpersonal skills and a professional demeanor.

Duties and Responsibilities:

• Executive Support:
  
  
  
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  
  
  • Prioritize and manage multiple tasks, ensuring that deadlines are met and important matters are addressed promptly.
  
  
  • Prepare meeting agendas, take minutes, and follow up on action items as required.
  
  
  • Preperation for monthly EXCO meetings.
  
  
  • Coordinate and prepare necessary documents and materials for meetings and presentations.
  
  
  
  


• Communication Management:
  
  
  
  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  
  
  • Screen and manage incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.
  
  
  • Draft, proofread, and edit communications on behalf of the CEO.
  
  
  
  


• Project Coordination:
  
  
  
  • Assist the CEO with various projects, including research, data collection, and report preparation.
  
  
  • Track progress on key initiatives and ensure the CEO is updated regularly on project status.
  
  
  • Liaise with department heads and other senior executives to ensure alignment with the CEO’s directives.
  
  
  
  


• Administrative Duties:
  
  
  
  • Organize and maintain confidential files and records.
  
  
  • Handle expense reports, budgeting, and invoicing related to the CEO’s office.
  
  
  • Coordinate logistics for company events, meetings, and conferences as needed.
  
  
  
  


• Relationship Management:
  
  
  
  • Build and maintain strong relationships with key stakeholders, both within the organization and externally.
  
  
  • Facilitate smooth communication between the CEO and other executives, clients, and partners.
  
  
  • Ensure that the CEO is well-prepared and informed for all engagements.
  
  
  
  

After-hours and traveling will be required in this position.