Executive Assistant To The Ceo

Somewhere; Remote; ZAR 1 016 000 - 1 356 000; Full time

Job summary

A fast-growing Series A startup is seeking an Executive Assistant to the CEO who will manage the CEO's calendar, communications, and travel logistics. The role is fully remote and requires strong organizational skills and excellent communication in English. Candidates should have at least 5 years of experience supporting senior executives and be proficient in Google Workspace, Notion, and Slack. This position offers the opportunity to make a significant impact within the company's growth trajectory.

Qualifications

• 5 years of experience as an Executive Assistant or similar role supporting senior executives.
• Excellent written and verbal English communication skills.
• Demonstrated ability to work independently with minimal supervision.

Responsibilities

• Manage the CEO's calendar, meetings, and travel logistics.
• Handle high-volume inbox and prioritize key messages.
• Plan domestic and international travel with itineraries.
• Assist with company-wide organization and internal systems.

Skills

Excellent English Communication Skills

Attention to Detail

Organizational Skills

Ability to Multitask

Proficiency with Google Workspace

Experience with Notion

Experience with Slack

Project Management

Tech-forward Mindset

Education

Bachelor's Degree

Tools

Google Workspace

Notion

Slack

Job description

Position : Executive Assistant to the CEO

Work Hours (Client) : Full-time aligned to U.S. Eastern Time (approx. 8 AM 4 / 5 PM EST)

Pay Range

Pay Range: $

• USD / month (varies based on skill set and experience level)

Location of Search: South Africa Latin America

Work Location: REMOTE

Type of Contract: Independent Contractor

Company / Client Overview

The company provides the infrastructure that allows software platforms to embed payroll directly into their products

We work with HR tools gig marketplaces and vertical SaaS companies helping them launch payroll as a feature that drives revenue and deepens customer engagement without having to build it from scratch.

Our APIs and tools handle the hard parts taxes payments compliance and filings so our customers can focus on growing their business and monetizing payroll.

Were a fast-growing Series A startup backed by top investors with a remote-first team across the U.S. and Europe.

We move quickly care deeply and take ownership of our work.

Every person at the company has a real impact on our growth and the success of the companies we serve

Duties and Responsibilities

Calendar & Inbox Management

Manage the CEO's calendar meetings and travel logistics with precision foresight and balance.

Proactively structure the CEO's schedule by grouping related meetings balancing workload and maintaining a logical weekly flow.

Support meeting preparation including agendas notes and follow-ups.

Handle a high-volume inbox filtering out noise flagging key items and prioritizing urgent or strategic messages.

Travel & Logistics

Plan domestic and international travel with full itineraries (flights hotels transport gyms coworking spaces).

Coordinate in-person meetings including booking venues arranging catering or meeting rooms preparing materials and ensuring smooth execution.

Manage personal appointments and tasks.

Operational & Team Support

Assist with company-wide organization and logistics ensuring internal systems files and processes are always up to date.

Support initiatives that strengthen culture e.g. recognizing milestones sending care packages or organizing thoughtful celebrations.

Use and maintain internal tools including Google Workspace Notion and Slack.

Leverage AI tools (like ChatGPT) to automate and streamline repetitive tasks communications and processes.

Support employee onboarding / offboarding including hardware setup access provisioning and process coordination.

Minimum Requirements

Language requirement : Excellent English Communication Skills (slight accent is okay)

Education : Bachelors Degree (ideally)

Experience : 5 years of related experience

5 years of experience as an Executive Assistant Administrative Assistant or Operations Coordinator supporting senior executives.

Excellent written and verbal English communication skills.

Project management experience is advantageous.

Strong attention to detail organizational skills and ability to multitask across shifting priorities.

Confident with Google Workspace (Gmail Calendar Drive Docs Sheets) Notion and Slack.

Demonstrated ability to work independently and proactively with limited supervision.

Tech-forward mindset with comfort using AI and productivity tools.

Employment Type : Full Time

Vacancy : 1

Monthly Salary : #J-