Executive Assistant To The Ceo

Greys Personnel; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading personnel services company in Durban is looking for an experienced Executive Assistant to provide high-level support to the CEO and CIPO. The ideal candidate will have 5 to 10 years' experience in executive support, excellent organisational skills, and advanced knowledge of Microsoft Office Suite. Key responsibilities include managing complex schedules, coordinating travel arrangements, and maintaining confidentiality. This position is crucial in ensuring effective communication and smooth operations within the executive team.

Qualifications

• 5 to 10 years experience providing high-level executive support to C-suite or senior management.
• Proven ability to manage complex travel arrangements and meeting coordination.
• Excellent written and verbal communication skills.

Responsibilities

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries and meeting schedules with high accuracy.
• Act as the primary point of contact for stakeholders on behalf of executives.

Skills

Advanced computer literacy in Microsoft Office Suite

Strong interpersonal communication

Organisational skills

Discretion and integrity

Budget management

Education

Executive Secretarial / Business Administration qualification or equivalent diploma

Job description

Overview

Position : Executive Assistant / Personal Assistant to the CEO & Chief Information & Projects Officer (CIPO)

Location : Durban, Kwa Zulu Natal

Requirements

• 5 to 10 years experience providing high-level executive support to C-suite or senior management (experience in the real estate, property, infrastructure, or corporate services industry will be advantageous).
• Executive Secretarial / Business Administration qualification or equivalent diploma.
• Advanced computer literacy in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Proven ability to manage complex travel arrangements, meeting coordination, and confidential executive correspondence.
• Strong interpersonal, written, and verbal communication skills with a high level of professionalism.
• Excellent organisational skills with the ability to prioritise multiple tasks and meet tight deadlines.
• Demonstrated discretion, integrity, and emotional maturity when handling sensitive company information.
• Experience managing budgets, expense reports, and executive calendars is essential.

Key Responsibilities

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries, appointments, and meeting schedules with a high degree of accuracy.
• Act as the primary point of contact for all internal and external stakeholders on behalf of the executives.
• Prepare, coordinate, and manage detailed international and local travel itineraries, including flights, accommodation, transport, and visas.
• Handle expense tracking and reconciliation, ensuring all reports are submitted promptly and within budget.
• Anticipate and proactively resolve potential travel disruptions or logistical issues.
• Coordinate and support executive meetings, including compiling agendas, preparing meeting packs, taking minutes, and ensuring follow-ups are actioned.
• Maintain strict confidentiality when dealing with sensitive company and personnel information.
• Serve as a communication bridge between senior management, internal departments, and external stakeholders.
• Ensure the smooth running of the executive offices, providing high-level administrative and operational support.

How to Apply

How to Apply :